Hybrid Registrar at University of New Orleans
University of New Orleans · New Orleans, United States Of America · Hybrid
- Professional
- Office in New Orleans
Thank you for your interest in The University of New Orleans.
Once you start the application process, you will not be able to save your work, so you should collect all required information before you begin. The required information is listed below in the job posting.
You must complete all required portions of the application and attach the required documents in order to be considered for employment.
Department
Student Success and Institutional EffectivenessJob Summary
Job Description
The Registrar holds a critical position within the university, leading a dedicated team that provides crucial guidance and support to the campus community on all matters related to student academic records, course grids and schedules, and academic calendars. This role involves management of academic records and enrollment processes while also ensuring that students, faculty, and staff have the resources and information they need to navigate academic policies effectively. This position fosters collaboration with faculty, administrators, and other stakeholders to enhance student services and ensure that all operational functions related to registration and academic records are executed effectively and efficiently.
A key responsibility of this position is serving as the lead for the Student Information System (Workday), where they manage important functions related to Academic Foundations, Records, Catalog and Curriculum, and Academic Progress.
Additionally, the Registrar serves as a key administrative leader responsible for providing leadership for the development and maintenance of computerized records and registration systems and plays a vital role in ensuring integrity, accuracy, and security of academic records for current and former students. Additional duties include coordinating graduation application evaluations, overseeing the issuance of transcripts and diplomas, and working alongside faculty and administrators to enhance student services and address policy-related questions.
The Registrar will ensure compliance with federal, state, and institutional regulations, enforce FERPA guidelines, and prepare vital internal and external reports on academic progress and institutional effectiveness. This role requires strong leadership, ability to mentor staff, excellent communication skills, and the ability to analyze and interpret data to support decision-making.
Percentage of Time: 45%
Plays a vital and extensive role as lead in the Student Information System (Workday) for Academic Foundations, Records, Catalog and Curriculum, and Academic Progress.
Percentage of time 55%
Creates and executes a distinct vision for the Office of the Registrar that enhances and advances the institution's academic mission
Provides direct oversight into supervision and management of all student records
Oversees, administers, and develops processes and procedures for registration and enrollment, ensuring they are efficient, user-friendly, and aligned with institutional policies. This includes streamlining workflows, implementing best practices, and providing support to students and staff throughout the registration cycle.
Works closely with academic colleges to optimize course offerings, room assignments, classroom space and inventory, and maximize enrollment capacities
Hires, supervises and evaluates the Registrar staff
Provides leadership for the development and maintenance of computerized records and registration systems.
Supervises the coordination, evaluation, and certification of all graduation applications.
Supervises graduation and certification of baccalaureate and graduate degrees, enrollment and degree verification, production of official transcripts and diplomas.
Collaborates with administrators, deans, faculty, IT and counselors to facilitate and improve services to students, including catalog and registration/records policy questions.
Assists in coordinating all special enrollments for Executive Programs, Dual Enrollment students, and others.
Collaborates and communicates with the Financial Aid Office staff and the Bursar on students' financial aid/tuition issues, as necessary.
Certifies student enrollment for external agencies.
Administers University degree audits.
Works closely with faculty to develop, implement, and maintain University catalogs and academic calendars.
Ensures University compliance with Federal and State educational laws, guidelines, and reporting requirements including FERPA as they relate to academic records and ensures the integrity, accuracy, and security of all academic records of current and former students.
Oversee grade processing, academic probation and suspension processing, and timely student notification.
Ensures that Registrar related updates are successfully incorporated in the Workday SIS.
Responsible for NCAA Certification process as school certifying official
Implement policies and procedures with regards to student registration and records, as agreed upon by the Faculty Senate.
Additional duties as assigned
Required Qualifications
Bachelor’s degree in applicable field from an accredited institution or university or an equivalent combination of education and experience.
Working knowledge of computerized student records systems
Five (5) years of progressive management experience in a Registrar's Office.
Excellent computer skills, including knowledge of relational databases and SQL, and a demonstrated ability to learn new software systems as needed
Extensive experience working with ERP/SIS databases
Experience working with the National Student Clearinghouse (NSC)
Ability to develop reports, plans and budgets.
Demonstrated knowledge of federal and state regulations.
Ability to formulate/operationalize regulations related to student records.
Ability to multitask and work cooperatively with others.
Excellent written communication, analytical, interpersonal and organizational skills.
A successful record of working with a large diverse student body, faculty, and staff.
Ability to collaborate effectively with college departments and cross-functional teams.
Demonstrate a positive attitude and ability to plan and adapt to change.
Preferred Qualifications
Master's degree in applicable field from an accredited institution or university or an equivalent combination of education and experience.
Seven (7) years of progressive management experience in a Registrar's Office.
Previous experience working with Workday's higher education student information system
Proven leadership and a successful record of interacting with professionals across disciplines
Experience with Ad Astera Course scheduling software
Required Attachments
Please upload the following documents in the Resume/Cover Letter section.
- Detailed resume listing relevant qualifications and experience;
- Cover Letter indicating why you are a good fit for the position and University of Louisiana Systems;
- Names and contact information of three references;
Applications that do not include the required uploaded documents may not be considered.
Posting Close Date
This position will remain open until filled.Note to Applicant:
Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications in their cover letter. The search committee will use this information during the initial review of application materials.
References will be contacted at the appropriate phase of the recruitment process.
This position may require a criminal background check to be conducted on the candidate(s) selected for hire.
As part of the hiring process, applicants for positions at the University of New Orleans may be required to demonstrate the ability to perform job-related tasks.
The University of New Orleans is an Affirmative Action and Equal Employment Opportunity employer. We do not discriminate on the basis of race, gender, color, religion, national origin, disability, sexual orientation, gender identity, protected Veteran status, age if 40 or older, or any other characteristic protected by federal, state, or local law.
