Hybrid Executive Assistant to CEO- Multi-Company Portfolio at Door Serv Pro LLC

 Location: Inwood, WV (On-Site with flexibility for occasional travel) 

About the Role

This is not a traditional assistant position — it’s an elite operational role at the core of multiple high-growth companies. You’ll work directly alongside the CEO, navigating a fast-moving business landscape where priorities shift daily and execution speed matters.

Your mission: protect the CEO’s time, accelerate decision-making, and keep multiple companies operating at peak performance.

You’ll handle sensitive, high-impact work that directly shapes the success of ventures spanning multiple industries — from strategic scheduling and communication flow to AI-driven efficiency improvements and executive-level coordination.

Key Responsibilities

• Operational Command: Drive priorities across five+ companies, acting as the CEO’s right hand in all matters.
• Time & Schedule Mastery: Manage complex calendars, meetings, and events with precision time-blocking.
• Travel Leadership: Coordinate all travel — itineraries, accommodations, and end-to-end logistics.
• Executive-Level Prep: Prepare agendas, capture decisions, track follow-ups, and ensure deliverables are completed.
• Document & Presentation Excellence: Draft, refine, and format high-level communications, reports, and presentations.
• AI-Driven Efficiency: Leverage AI platforms (ChatGPT, automation tools) to streamline workflows and eliminate bottlenecks.
• Proactive Problem-Solving: Anticipate needs, identify risks, and resolve issues before they escalate.
• Stakeholder Communication: Manage vendor, client, and investor interactions with professionalism and discretion.
• Project Management: Oversee initiatives from concept through delivery with accountability for outcomes.

What You’ll Bring

• Proven experience supporting executives or senior leadership in high-growth, high-pressure settings.
• Exceptional organizational skills with uncompromising attention to detail.
• Fluency with technology and the ability to quickly master new systems, including AI-driven tools.
• Sharp communication skills — equally effective in writing, speaking, and digital correspondence.
• Ability to thrive in ambiguous, fast-changing environments while maintaining composure.
• A proactive, ownership-driven mindset — you see the next step before it’s needed.
• Discretion and sound judgment in handling sensitive information.
• Energy, adaptability, and a drive to perform at the highest level.

What Success Looks Like in 90 Days

• CEO’s time is 90%+ protected, with less than 5% spent on admin tasks.
• Zero missed commitments or communications — ever.
• At least five AI-powered processes implemented for measurable efficiency gains.
• Full integration into leadership communication loops across all companies.

Why This Role?

If you want a front-row seat to scaling multi-million and billion-dollar ventures, this is it. You won’t just watch it happen — you’ll be in the room, shaping it.

This role offers:

• Direct mentorship from a proven founder.
• Exposure to high-level decision-making and business strategy.
• A fast track or increased responsibility, autonomy, and compensation.

High performance is rewarded here — both in career trajectory and earnings potential.

 Additional Requirements:
All candidates must pass pre-employment background and drug screenings, as well as a Motor Vehicle Record Check.