Hybrid Administrative Assistant, BHPMW bei SMOC (South Middlesex Opportunity Council)

Summary: The Administrative Assistant provides clerical service to the Behavioral Health Community Partner Program management and staff. Duties include data entry in to the electronic health record, tracking interoffice medical records, and providing administrative support with time sheets, invoices, mail. 

Why Work for SMOC? 

• Paid Time Off: All full-time employees can accrue up to 3 weeks of vacation, and 2 weeks of sick time and are eligible for 12 paid holidays during their first year of employment.
• Employer-paid Life Insurance & AD&D and Long-Term Disability for full-time employees.
• Comprehensive Benefits Package including Medical Plans through Mass General Brigham with an HRA Employer cost-sharing program, Dental Plans with Orthodontic Coverage, and EyeMed Vision Insurance available to full-time employees.
• 403(B) Retirement Plan with a company match starting on day one for all full-time and part-time employees.
• Additional voluntary benefits including; Term and Whole Life Insurance, Accident Insurance, Critical Illness, Hospital indemnity, and Short-Term Disability.
• Flexible Spending Accounts, Dependent Care Accounts, Employee Assistance Program, Tuition Reimbursement and more.

Primary Responsibilities:  

• Responsible for provision of routine clerical service to the BHCP staff.
• Preparing correspondence, proposals, financial reports, and other clerical functions etc. as assigned by the Program Director.
• Preparation of reports and other documentation relative to team meetings and provider meetings.
• Responsible for the coordination and logistics of assigned meetings which may include ordering of food, supplies or scheduling of space.
• Maintaining adequate quantities of all necessary supplies, organizing and distributing supplies appropriately
• Responsible for distribution and tracking of program gift cards
• Processing and coding of invoices
• Complies and submit program expenses
• Maintain program staff hours and submit timesheets to payroll
• Other Duties as assigned

Knowledge and Skill Requirements: 

• Excellent typing and clerical skills.
• Ability to initiate tasks independently as well as carry out assigned functions.
• Ability to deal effectively with the staff and community at large.
• Ability to assume increasing office management responsibilities

Organizational Relationship:  

• Directly reports to BHCP Program Manager
• Direct reports of this position are none

Physical Requirement: Must be able to read, verify and interpret systems reports and data 

Working Conditions: As part of the responsibilities of this position, the Administrative Assistant will have direct or incidental contact with clients served by SMOC in various programs funded or administered through the Executive Office of Health and Human Services. 

Remote Work Option: Remote work is permissible in some positions at SMOC depending on the key functions and responsibilities. The Administrative Assistant position is eligible to work from home 0-60% of the week in scheduling coordination with the department manager.