Hybrid Accounts Payable Clerk at PCC Community Wellness Center

Description

Position Summary

The Accounts Payable Clerk is responsible for accurately processing, recording, and maintaining vendor invoices and payments in accordance with PCC Community Wellness Center’s (PCC) established policies and procedures. This role requires attention to detail, adherence to deadlines, and effective communication with internal staff and external vendors to support PCC’s operational and financial goals.

Essential Duties and Responsibilities

1. Collaborate with PCC providers and personnel to fulfill the organization’s financial objectives while adhering to established policies and procedures.
2. Accurately code, enter, and post approved invoices into the accounting system on a daily basis.
3. Match purchase orders to packing lists, packing lists to invoices, and invoices to statements; allocate expenses appropriately to asset and expense accounts.
4. Reconcile outstanding invoices against vendor statements to ensure accuracy.
5. Process invoice payments by their due dates and maintain the open invoice register.
6. Prepare checks for approval, secure co-signatures, manage mailing, and upload positive pay reports on a weekly basis.
7. Record and post accrued expenses in the accounting system as necessary.
8. Generate and save the Accounts Payable Aging report monthly.
9. Prepare monthly reconciliations of assigned general ledger accounts.
10. Maintain current vendor information within the accounting system.
11. Maintain accurate and organized accounts payable records.
12. Process patient refund requests, adjustments, and voids as submitted by the insurance department; maintain related files and prepare refund checks.
13. Enter credit memos, debit memos, and voided checks into the accounting system as required.
14. Prepare and submit annual IRS Form 1099s using the accounting system.
15. Assist with annual audits, including Medicare and Medicaid cost report audits.
16. Support the annual budgeting process as needed.
17. Maintain provider Continuing Medical Education (CME) accounts.
18. Coordinate procurement of supplies for the Finance Department.
19. Prepare and enter deposits into the accounting system.
20. Attend departmental and center-wide meetings as assigned.
21. Perform other related duties as assigned.

Essential Job Functions

• Ability to communicate effectively, including talking, seeing, hearing, reading, and writing.
• Physical capability to stand, kneel, lift, and sit for extended periods.
• Ability to read, analyze, and interpret written and oral instructions.
• Maintain professional appearance, demeanor, and confidentiality at all times.
• Demonstrate tact, patience, and strong interpersonal skills when working with vendors, PCC staff, and the public.

Qualifications

Qualifications

• High School diploma or equivalent required.
• Two to three years of experience in accounts payable preferred.
• Proficiency in light typing, ten-key entry, and computer applications, with demonstrated accuracy, efficiency, and attention to detail.