Hybrid Middle School Receptionist at Fremont School District 79

• High School Diploma
• Relevant experience in a school setting is preferred

The Receptionist is the friendly face and first point of contact for the school. This position is responsible for greeting and directing visitors, parents, students, and staff in a warm and professional manner. The Receptionist ensures efficient front office operations by answering incoming calls, providing information, maintaining student records, and monitoring visitor access to uphold security protocols. They play a vital role in creating a welcoming and organized environment while providing excellent customer service to the school community.

PRIMARY RESPONSIBILITIES:

Reception Duties:

• Greet and welcome visitors, parents, students, and staff in a friendly and courteous manner.

• Answer incoming phone calls, transfer calls, and take accurate messages.

• Respond to inquiries and provide information about school policies, procedures, and events.

• Ensure compliance with the School Visitor Guidelines.

• Ensure the reception area is clean, organized, and well-maintained.

• Maintain accurate student sign-in and sign-out records for attendance purposes.

• Supervise unattended children who are in the front office.

Administrative Support:

• Assist with general office tasks such as photocopying, faxing, and filing.

• Maintain and update student records, attendance logs, and contact information accurately.

• Distribute and collect forms, permission slips, and other documentation from parents and visitors.

• Assist with scheduling appointments, meetings, and events for school staff and administrators.

Security and Safety:

• Ensure compliance with the School Visitor Guidelines.

• Issue visitor badges and ensure visitors follow school safety policies and protocols.

• Assist with emergency protocols, such as lockdowns or evacuations, as directed by school administration.

Transportation Support:

• Record transportation change notes from the attendance envelope

• Communicate transportation reports to appropriate personnel.

• Send correspondence to teachers for distribution to students in the afternoon.

• Maintains accurate transportation reports.

• Communicates with the transportation department for bus arrivals and departures.

Substitute Coordination:

•  Welcomes substitutes and informs them of the details of their daily assignment.

• Assist with coordinating and scheduling substitutes as needed.

• Coordinate with school administration and personnel to ensure smooth transitions and coverage during absences.

Communication and Collaboration:

• Serve as a liaison between parents, visitors, students, and school staff, facilitating effective communication.

• Maintain a professional and courteous demeanor when interacting with diverse individuals.

• Collaborate with school staff to ensure smooth front office operations and address any concerns or issues.

Miscellaneous Duties:

• Receive and distribute mail, packages, and deliveries as necessary.

• Covers Health Office as needed.

• Maintain a neat and organized workspace.

• Perform other related duties as assigned by school administration.

• $20.20/hour - $25.70/hour
• 225 Day Work Year
• Full benefits package
• Paid time off
• Employee Assistance Program