Hybrid Administrative Assistant at Orcutt Union School District and Academy Charter High School

MISSION STATEMENT: Students of the Orcutt Union School District come first. We partner with our families and the community to ensure that each student has the skills, resilience, and drive to achieve their full potential. VISION STATEMENT: Orcutt Union School District students experience a high-quality education in a caring, inclusive, and safe environment that inspires them to discover their path, and pursue their goals and aspirations.

BASIC FUNCTION: Under the direction of an Assistant Superintendent, perform highly complex and responsible secretarial duties; plan, organize and coordinate office activities and time to relieve the administrator of administrative and clerical details; organize and coordinate the flow of communications and provide information to callers, visitors and staff as appropriate. DISTINGUISHING CHARACTERISTICS: The Administrative Assistant performs broad, varied and highly complex secretarial duties in support of the Assistant Superintendent. REPRESENTATIVE DUTIES: Serve as Secretary to the Assistant Superintendent; plan, organize and coordinate activities to support the administrator in administrative and clerical details. E Assist the Assistant Superintendent with organization of daily work schedules; interview callers by telephone and in person, including students, teachers, administrators, parents and the public and provide information or direct to appropriate personnel; provide detailed and technical information concerning policies and procedures according to established guidelines; assist other District personnel as necessary. E Maintain library holdings at the Instructional Media Center including coordinating checkout usage of core literature and other materials between various sites. E Maintain and track textbook and teacher support material inventory for the district, including inventory at school sites. E Ensure all schools including the charter and home school programs have sufficient textbooks to meet their student needs. E Purchase textbooks, consumables and teacher materials from vendors to supplement current adoptions and to support classroom instruction. E Collect, compile, organize and disseminate data related to student achievement, staff development and other related areas. E Assure timely communications between office and district employees; make phone calls to receive and transmit information; prepare memos, bulletins, letters, notices, Boar

EDUCATION AND EXPERIENCE: Any combination equivalent to: graduation from high school supplemented by courses in secretarial science or related field and four years of increasingly responsible and varied secretarial and clerical experience.