Hybrid ESS Compliance Technician at Yuma Elementary School District ONE

Purpose Statement

The job of Office Technician - Department/Program is done for the purpose/s of gathering all (ESS) data for State and Federal funds; providing clerical support and communication to staff and public; maintaining complete and accurate records; and providing information and/or direction as may be requested.

Essential Functions

• Answers questions from internal and external parties (e.g. staf, parents, public agencies, etc.) for the purpose of screening calls, transferring calls, responding to inquiries and/or taking messages.
• Assists with processing of documents, forms, and mailings (e.g. exceptional student tracking, etc.) for the purpose of disseminating information to appropriate parties.
• Attends department and/or in-service meetings for the purpose of conveying and/or gathering information required to perform functions.
• Collects data (e.g. level of student services, tracking student movement, student data, etc.) for the purpose of preparing reports and/or processing forms.
• Distributes reports as needed (e.g. 504 reports, health and vision, high school transfers, etc.) for the purpose of ensuring delivery to addressee.
• Maintains manual and electronic documents files and records (e.g. letters, forms, reports, Synergy, IEP Pro, File Maker Pro, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
• Prepares standardized documents for the purpose of communicating information to other parties.
• Processes information for data entry (e.g. IEP, multiple education team reports, psychological evaluations, service reports, etc.) for the purpose of providing required information into the student management system.
• Other Functions
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements:  Minimum Qualifications

Skills, Knowledge and Abilities

SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment; using pertinent software applications; preparing and maintaining accurate records; classifying data and/or information.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and understand complex, multi-step written and oral instructions.  Specific knowledge based competencies required to satisfactorily perform the functions of the job include: concepts of grammar and punctuation; common office machines; and office methods and practices; business telephone etiquette; keyboarding; recordkeeping and record retention practices.

ABILITY is required to schedule activities; gather, collate, and/or classify data; and use job-related equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined and similar processes; and operate equipment using defined methods. Ability is also required to work with a wide diversity of individuals; work with similar types of data; and utilize job-related equipment. Some problem solving may be required to identify issues and select action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited to moderate. Specific ability based competencies required to satisfactorily perform the functions of the job include: establishing and maintaining effective working relationships; and working as part of a team; accuracy and attention to detail; maintaining confidentiality; meeting deadlines and schedules; communicating with persons of diverse backgrounds; working with frequent interruptions.

Responsibility
Responsibilities include: working under direct supervision using standardized routines; providing information and/or advising others; operating within a defined budget. utilization of some resources from other work units is often required to perform the job's functions. There is a continual opportunity to have some impact on the organization’s services.

Working Environment
The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling,   and significant fine finger dexterity. Generally the job requires 65% sitting, 25% walking, and 10% standing.  This job is performed in a generally clean and healthy environment.