Hybrid Court Clerk II at City of Yuma, AZ

About the Department

** Hourly pay range for this position is $22.21 to $28.87.  The beginning pay is based on qualifications. **

Are you looking to join a team that values Professionalism, Accountability, Integrity, and Responsiveness?   Do you want to be a part of a strong team dedicated to serving our community, building relationships, and creating opportunities?  Then this might be the opportunity for you!  
 
We are looking for someone to join Team Yuma as a Court Clerk II, working with the Yuma Municipal Court.  The ideal candidate will perform high skilled clerical work in support of Court Operations and Court Compliance of the Yuma Municipal Court.

Under basic supervision, this job classification performs a variety of responsible high-skilled clerical duties in support of operations and services of the Yuma Municipal Court; work requires a broader knowledge base and a higher level of problem solving and decision-making skills.  May function as a lead worker over Court Clerks and perform all of the duties of a Court Clerk. Provides case management services to verify legal compliance with court orders.

ESSENTIAL FUNCTIONS: Essential functions.as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required.   The job description does not constitute an employment agreement and is subject to change at any time by the employer. Essential duties and responsibilities may include, but are not limited to, the following:

• Performs a variety of specialized clerical work in support of Court Operations and Court Compliance of the Yuma Municipal Court; provides high-skilled clerical support to judicial and administrative personnel.
• Evaluates case files to determine compliance to court-ordered conditions of probation, court ordered counseling and the collection of court fines and fees; works independently and makes appropriate decisions based on knowledge of policies and procedures, and directives from Arizona Administrative Office of the Courts.
• Contacts defendants to assess ability to pay court ordered fines and restitution; Determine if existing compliance agreements require modification; updates case management system and other secure databases.
• Prepares and processes case files for various types of proceedings.  Forwards appropriate notice to all corresponding parties and enters events in case management system.
• Provides clerical support to judges, assists attorneys and defendants in the courtroom with discretion and impartiality, processes motions, orders and sentencing documents.  Maintains a record of all scheduled courtroom proceedings.
• Processes and updates case files for final adjudication and reporting to designated government agencies.
• Follows policies and procedures for file creation and maintenance, data entry, issuing and accepting documents and forms, accepting and receipting monies, and other specific Court duties and assignments. 
• Follows security protocols; completes all tasks in compliance with court administrative orders, regulations, security protocols and standards; compiles and reviews data, and generates reports; updates, corrects, retrieves and releases Yuma Municipal Court information according to procedures.
• Tracks payments and delinquencies; prepares and processes failure to pay warrants in accordance to established court policies and procedures.
• Resolves issues within scope of authority; researches technical inquiries, provides operational and informational responses, and accepts paperwork for new and existing case files. 
• Supports the relationship between the City of Yuma and the general public by demonstrating courteous and cooperative behavior when interacting with citizens, visitors, and City staff; promotes the City goals and priorities, vision, values and the "Yuma Way", and complies with all City policies and procedures.
• Maintains absolute confidentiality of work-related issues and City information; performs other duties as required or assigned.

MINIMUM QUALIFICATIONS

Education, Training and Experience Guidelines 

High School Diploma or GED equivalent; AND Two (2) years as a court clerk in Arizona or Two (2) years of clerical experience in a legal environment; OR an equivalent combination of education training and experience. 

Knowledge of: 

• City policies and procedures.
• Federal regulations, and State of Arizona statutes, rules, administrative orders, and operational policies and procedures governing municipal courts and justice agency records management.
• Court procedures, statutes and rules of court, rules and procedures of courtroom decorum and functions, knowledge of legal documents and legal terminology
• Case management methods, practices and procedures.
• Principles and practices of confidential records management, and file maintenance.
• Principles and practices of accounting, bookkeeping, case management, and jury management.
• Arizona specialized court technology systems and software applications.
• Safe work practices and security precautions in court environments.

Skill in:

• Using initiative and independent judgment within established procedural guidelines.
• Explaining Federal and state rules and regulations, and City policies and procedures.
• Working with hostile clients, evaluating social and economic problems, and making recommendations based on observations and interviews.
• Preparing, filing, and distributing a wide variety of legal documents.
• Working under pressure in a dynamic environment with changing priorities. 
• Dealing tactfully and courteously with those seeking information about court functions and activities.
• Monitoring and enforcing verbal and written instructions and security procedures. 
• Establishing and maintaining effective working relationships with co-workers and court personnel.
• Communicating effectively verbally and in writing.

LICENSE AND CERTIFICATION REQUIREMENTS 

A valid Arizona State Driver’s License is required. Arizona Committee on Judicial Education and Training (COJET) continuing training accreditation is required within 12 months of hire.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

Work is performed in a standard office environment, courtroom and ancillary court facilities. May occasionally be required to bend, reach, stoop, and lift objects.