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Hybrid Project Manager at Hall County Schools

Hall County Schools · Gainesville, United States Of America · Hybrid

2025-08-14 14:00:00.0

$57,121.00 - $80,255.00

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Project Manager

JobID: 3842

Position Type:
Maintenance/Transportation/Project Manager

Date Posted:
8/13/2025

Location:
Maintenance/Facilities - 8051

Date Available:
09/01/2025

Additional Information: Show/Hide
PROJECT MANAGER
Reports to: Executive Director of Facilities and Construction (EDFC)
Key responsibilities

Developing comprehensive project plans, defining objectives, establishing timelines and schedules, and allocating resources efficiently.
Preparing budgets, managing expenditures, and ensuring projects stay within financial constraints.
Representing the Facilities Department:
- Collaborating with administrators to identify facility needs and challenges.
- Assisting EDFC in the design process and defining project scope.
Coordination and Scheduling:
- Coordinating and scheduling work with schools, minimizing disruption to school operations by scheduling work around classes, events, and other activities.
- Coordinating with other departments and stakeholders, ensuring smooth project execution by communicating and collaborating with internal district departments and other relevant stakeholders.
Compliance and Oversight:
- Navigating the permit application process and ensuring all necessary permits are secured before construction begins.
- Coordinating and scheduling inspections with permit officials throughout the project lifecycle to ensure compliance with building codes and safety regulations.
Documentation and Record Keeping:
- Maintaining and updating floor plans: Keeping accurate and up-to-date floor plans for all district facilities, ensuring they reflect any renovations, additions, or changes.
- Maintaining and organizing project files: Organizing and archiving all project documentation, including contracts, drawings, specifications, inspection reports, and close-out documents.
Facilities Inventory Management: Maintaining an accurate inventory of the district's fleet of portable classrooms, tracking their location, condition, maintenance history, and other relevant details.
Supporting Facilities Operations:
- Collaborating in the development of Request for Proposals (RFPs) for facilities-related services and projects.
- Contributing to the development of long-term facilities plans and strategic initiatives for the district.
- Participating in the evaluation and assessment of existing facilities to identify areas for improvement, upgrades, or repairs.
- Assisting in establishing and enforcing district standards for materials, colors, product lines, and design guidelines to ensure consistency and quality across facilities.
Contractor and Consultant Management:
- Assisting in the selection and evaluation of contractors, ensuring they meet the district's requirements and qualifications.
- Coordinating with architects, engineers, contractors, and other consultants: Fostering effective communication and collaboration among all project stakeholders to ensure project success.
- Ensuring that work performed by in-house teams meets quality standards, adheres to timelines, and stays within budget.
When the district undertakes construction projects using its own forces, the Project Manager's role includes:
- Establishing budgets for self-performed projects, considering labor costs, material expenses, equipment rental, and other related overhead.
- Obtaining quotes from subcontractors for specialized tasks or portions of the project that the district's internal resources cannot handle.
- Engaging and managing subcontractors through the entire process, including contract negotiations, performance monitoring, and ensuring compliance with safety and quality standards.
Risk Management and Problem Solving: Identifying potential risks, developing mitigation strategies, and resolving issues promptly to keep projects on track.
Quality Assurance and Compliance: Monitoring project activities to ensure compliance with building codes, safety standards, regulatory requirements, and quality expectations.
Reporting and Documentation: Preparing and presenting progress reports, maintaining comprehensive project records, and ensuring timely completion of all deliverables and close-out documentation.

Qualifications

Relevant experience in project development, implementation, and management preferred.

Hard Skills: Project planning, risk management, budgeting, resource management, scheduling, quality management, procurement management, data analysis, and documentation.
- Space Planning: The ability to understand and optimize the arrangement of spaces to maximize efficiency, functionality, and student learning environments.
- Ability to Read Construction Drawings: Comprehending and interpreting architectural, structural, and mechanical drawings to understand project scope, details, and specifications.
- Broad Knowledge of Construction: Understanding various construction methods, materials, codes, and regulations to effectively oversee projects and ensure compliance.
- Proficiency in Project Management Software: Microsoft Project, Microsoft Teams, Excel, and preferably Procore, for managing schedules, tasks, budgets, and communications.
- Ability to Build Construction Schedules: Developing and managing comprehensive project timelines, including identifying critical paths, setting realistic milestones, and monitoring progress.
Soft Skills: Leadership, communication (oral and written), problem-solving, critical thinking, adaptability, negotiation, time management, stakeholder management, and emotional intelligence.

Valid driver's license and ability to travel to multiple school sites.

Physical Requirements and Working Conditions:

Ability to walk or stand for extended periods, climb ladders, stoop, and kneel.
Dexterity of hands and fingers for operating tools and handling materials.
Ability to regularly lift, move, carry, push, or pull up to 50 pounds.
Work is typically performed in a variety of indoor and outdoor environments or unconditioned spaces, with potential exposure to various weather conditions, noise, dust.

Salary Range:

$ 57,121 to $ 80,255 (dependent on qualifying experience)

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Hybrid Project Manager at Hall County Schools

Additional benefits

Other home office and work from home jobs

Hybrid English Learner (EL) Teacher - Elementary School

Hybrid Integrated Sciences (DI) Instructor/Advisor

Hybrid Assistant Indoor Track Coach

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