Hybrid 10-Month Program Assistant - Pupil Services at Downingtown Area School District

Position:  Program Assistant - Pupil Services
Location:  Administration Building/Central Office
Start Date: As soon as possible
Specifications:   7.50 hours per day, 5 days per week, for 10 months per year (210 contract days) with benefits
Pay rate:   $22.39 per hour

Are you passionate about helping ALL students learn in a collaborative environment? If so, we may have the career for you!

At DASD, we are committed to sharing values of diversity and inclusion in order to achieve and sustain excellence in education. As a diverse district, we continually seek ways to strengthen our educational environment. We believe that we can best promote excellence by recruiting and retaining a diverse group of staff who bring various backgrounds and perspectives. Our ability to create and maintain a climate of respect is critical to attaining the best teaching and learning environment. If you want to be part of our "Downingtown Proud" team - please apply! Help us with our mission to educate all students to meet the rigorous challenges of a global society.
 
At the Downingtown Area School District we value our employees. We seek to hire new staff who:

• Communicate openly to build relationships and trust 
• Partner with team members to see the TEAM succeed
• Demonstrate a growth mindset and seek ongoing opportunities for growth
• Embrace and support a safe and inclusive environment
• Eagerly and enthusiastically support student learning
• Strive to be kind and reflective
• Focus on the solution and put people first
• Lead by example!

Job Summary: Supports daily and strategic operations of the Pupil Services by providing exceptional administrative and customer service. This role ensures compliance with federal and state regulations, maintains accurate billing processes, supports staff training, and assists in the effective management of medical assistance (MA) and school-based access programs (SBAP).

• High school diploma with a minimum of three years experience in a similar position
• Knowledge of standard office procedures and practices.
• Ability to handle multiple tasks simultaneously.
• Proficient secretarial skills, including organizational skills and the ability to meet deadlines.
• Strong technology skills, including but not limited to all tools in the Office and Google Suites.
• Proficiency in the use of technology for individual and system management, communication, and research.
• Strong mathematical, verbal, and written communication skills.
• Ability to make decisions independently, as well as to execute assignments of administrative detail as delegated.
• Must have a high level of interpersonal skills to handle sensitive and confidential situations and information.
• Must successfully complete and maintain compliance with all federal and state background and criminal record check requirements.
• Candidate must adhere to all local, state, federal, and school code requirements for employment.

• Prioritize and manage administrative tasks, ensuring timely completion.
• Collaborate with department supervisors and assistants for accurate communication and coordination.
• Audit invoices (CCIU, agency paraprofessionals) to ensure correct billing and resolve discrepancies.
• Process and maintain medical access data, including MA eligibility and billing.
• Review IEPs to identify billable services and ensure compliance.
• Verify MA eligibility for new and existing students and distribute eligibility updates.
• Maintain and distribute “Release to Bill” forms and procure authorized medical approvals.
• Review and reconcile provider service logs to align with IEP goals and ensure data accuracy.
• Coordinate with transportation for MA reimbursement processes.
• Organize and deliver MA service log training for staff.
• Monitor MA billing sites and manage exceptions, reporting, and credential verifications.
• Communicate with families regarding MA consent and assist with the application process.
• Update student and provider data in billing systems (e.g., MaxCapture) to reflect current information.
• Oversee and reconcile service logs, resolve errors, and manage documentation requirements.
• Administer the Random Moment Time Study (RMTS) process, including quarterly submissions, staff notifications, and compliance checks.
• Monitor updates to SBAP regulations, ensure district compliance, and communicate changes to leadership.
• Attend state-provided training sessions on MA programs and report updates to the Director.
• Coordinates paraprofessional credential of competency documentation.

DASD Benefits Information:
Select Health Benefits a la carte - Only pay for what you need  

• Medical Coverage through IBX - PPO plans only
  • No Primary Care Physician necessary
  • No referrals required
  • IBC has extensive local and national networks
• Prescription Coverage through CVS/Caremark
• Dental Coverage - Delta Dental Active PPO
  • Allows use of in-network and out-of-network providers
• Vision Coverage - Vision Benefits of America (VBA)

• Fitness Program
  • Receive $150 back when you complete 120 workouts at an approved fitness facility within 365 days. www.ibx.com/reimbursements
• Nutritional Counseling
  • Up to 6 free visits per calendar year with a registered dietitian.
• Employee Assistance Program
  • Health Advocate is a free, confidential program that offers EAP+ Work/Life benefits to help you address difficulties in your life by providing short term assistance with personal, family, and work issues. In addition, it simplifies the navigation of the health care system by helping you find the right doctors, resolving billing and insurance claim issues, explaining benefit coverages, helping your parents or in-laws with the complexities of Medicare, and much more! 
• Telemedicine
  • The telemedicine benefit through SwiftMD is offered to ALL DASD employees at no cost to you. The telemedicine benefit allows for consultations with US board-certified doctors over the phone or online, from your home, office, or on the road. These physicians can diagnose, recommend treatment, and submit prescriptions to your pharmacy of choice. 

As a PSERS member, you'll join with over a half million fellow public school employees who are also members.  You'll contribute to your own personal PSERS retirement account and have a safe and secure benefit payment(s) from one of the largest public retirement plans in the nation.

Student Loan Forgiveness
All DASD employees are eligible to apply for loan forgiveness through the federal government’s Public Service Loan Forgiveness program. Find out more here: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service  

Life Benefit
Pays 1 x your basic annual salary up to maximum of $60,000 

Income Protection Benefit
Pays 60% of your basic monthly pay, up to $1,500 per month

Paid Time Off

• 10 sick days annually

• 3 personal days annually for full-time employees; 2 annually for part-time

• 9 paid holidays per year

Tuition Reimbursement
Pro-rated 75% of tuition if grade of ‘B’ or better is attained; limit 12 credits per year.

Salary Increases
Minimum of 3.3% per year

Retiree Benefits

• Personal Days Payout
• Sick Days Payout

EOE