Hybrid Clerk Receptionist at Beaumont ISD

Beaumont independent school district        

Job Description

• High school diploma or GED

• Ability to operate a multi-line phone system
• Ability to treat district employees and/or patrons in a patient and tactful manner
• Ability to communicate well with people by phone, face to face and in writing
• Proficient skills in keyboarding skills and computer usage
• Effective organization, communication, and interpersonal skills
• Ability to follow verbal and written instructions
• Ability to speak Spanish desired, but not required
• Ability to work independently and as part of a team
• Ability to multitask

• One year experience in public education environment preferred

1. Receive and direct all incoming calls, transfer to appropriate staff and/or take reliable messages.
2. Assist public, staff, and students as needed.
3. Answer general questions from the community
4. Maintain visitor logs and issue visitor passes.
5. Sort, distribute and deliver mail, messages, and fax documents.
6. Assist with preparation of materials for mailing, including preparing labels, stuffing envelopes, etc.
7. Make and log all long distance calls.
8. Report all telephone repairs as needed.
9. Maintain records of teacher attendance, run weekly/monthly reports, and close files each month.
10. Greet all visitors and direct to appropriate areas.
11. Gather homework assignments.
12. Sign for all merchandise from U.P.S. and mail carrier.
13. Ensure time cards have appropriate signatures and send to business office.
14. Maintain paperwork pertaining to substitutes.
15. Responsible for selling locks to students.
16. Maintain sign-in sheet for teachers/substitutes.
17. Learn to program phone.
18. Maintain scheduling of Master Teaching Room.
19. Receive and distribute U.S. Mail and Central Office Mail.
20. Cooperate fully with colleagues in shared responsibilities.
21. Provide clerical assistance as needed.

1. Maintain confidentiality.
2. Be a positive role model for students in dress, demeanor, and speech.
3. Demonstrate a positive attitude toward life and students.
4. Display punctuality, congeniality, dependability, and efficiency.
5. Display exemplary ethical and moral behavior.

22. Show tolerance for peer differences and promote harmony.
23. Share experiences, ideas, and knowledge with peers.

6. Seek advice and counsel when needed.
7. Perform duties in a professional, ethical, and responsible manner.
8. Perform other duties as assigned.

• Multi-line phone system, Personal computer, typewriter, printer, copier, fax machine, and calculator

• Ability to treat employees or patrons in a patient and tactful manner
• Maintain emotional control under stress
• Ability to work with frequent interruptions

• Must be able to remain in a stationary position 90% of  the time
• Must be able to frequently communicate with students, staff and patrons and be able to exchange accurate information in these situations.
• Needs to occasionally move about inside the office to access file cabinets, office machinery, etc.
• Moderate lifting, carrying, pushing and/or pulling
• Constantly operates a computer and other office productivity machinery, such as copier, fax machine, calculator, etc.
• Significant fine finger dexterity
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Normal office environment