Secretary-Elementary School PRIMARY PURPOSE: Assists in the efficient operation of the school administrative office and provide clerical services for the school's administrative staff.
QUALIFICATIONS: Education/Certification: High school diploma or GED
Special knowledge/Skills: Proficient skills in typing, word processing, and file maintenance
Effective communication and interpersonal skills
Ability to operate computer
Minimum Experience: One year secretarial experience preferably in a public education environment.
MAJOR RESPONSIBILITIES AND DUTIES: - Assist students, teachers, and parents as needed.
- Type all written correspondence and properly route.
- Receive all incoming calls, take reliable messages, and route to appropriate staff.
- Maintain proper files to include inventory of school supplies, mailing lists, student records, visitor logs, and office communication.
- Receive, store, and issue supplies and equipment.
- Sort, distribute, or deliver mail and other documents.
- Enter data using computer as per information designated by the principal.
- Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campus communication as requested, using computer.
- Maintain a daily teacher attendance log and the records for substitute teachers.
- Process all changes and adjustments in student schedules.
- Schedule meetings and appointments and maintain calendar for principal.
- Monitor personnel time records to include sick leave, vacation, an special requests.
- Maintain a log of visitors to the school.
- Update handbook, policy manuals, etc.
- Keep informed of and comply with state, district, and school policies and regulations concerning primary job functions.
- Other duties assigned by the campus principal.
EQUIPMENT USED: Use of computer, printer, copier and calculator
WORKING CONDITIONS: Mental Demands: Reading; ability to communicate effectively (verbal and written); ability to operate computer.
Physical Demands/Environmental Factors: Repetitive hand motions; prolonged use of computer
FLSA Status: Non-exempt
Salary Information: Minimum: $13.24 hourly rate
207 day assignment
