Hybrid Administrative Assistant at Cleburne Independent School District

Primary Purpose:

Qualifications:

Major Responsibilities and Duties:

Records, Reports, and Correspondence

1. Prepare written correspondence, forms, schedules, or reports using personal computer.
2. Prepare instructional materials, meeting agendas, honor rolls, graduation lists, and campus communication as requested, using typewriter or personal computer.
3. Maintain a daily teacher attendance log and records for substitute teachers.
4. Monitor and process personnel time records including leave requests and reports. Compile information and submit to central office according to established deadlines.
5. Maintain school calendar of events.

Reception and Phones

6. Schedule meetings and appointments and maintain calendar for principal.
7. Assist students, teachers, and parents as needed.
8. Receive incoming calls, take reliable messages, and route to appropriate staff.

Files

9. Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication.
10. Update handbooks, policy manuals, and other documents as assigned.

Accounting and Inventory

11. Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records.
12. Prepare and process purchase orders.
13. Receive, store, and issue supplies and equipment.
14. Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity checkbook(s) and ledger(s).
15. Assist with coordination of faculty meetings and campus activities.
16. Assist with campus budget preparation.
17. Maintain inventory of fixed assets, equipment, and supplies.

Other

18. Sort, distribute, or deliver mail and other documents.
19. Administer medication to students, check temperatures, and notify parents of student illness in nurse’s absence.
20. Maintain confidentiality.

Equipment Used:

Working Conditions: