Hybrid Confidential Secretary - Accounts Payable (Business Office) at Long Branch Public Schools

Salary - $53,000
 

• Insure all Bond payments are processed timely, working with Finance
• Upload all check runs 
• Enter & post all Transfers
• Process all payments coming from Food Services
• Pay all Health Benefits by the 5^th of every month
• Enter all purchase orders 
• Monitor food services catering invoices/pay
• Insure those payments are paid timely/monthly
• Cash projection file for Asst. B.A.
• Accounts Payable Calendar to A.B.A. for posting to website
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QUALIFICATIONS:

1. High School Diploma

2. Office Experience

3. Must Have Above Average Computer Skills

REPORTS TO: School Business Administrator

ESSENTIAL FUNCTION: To assist the Business Office in the operation of an efficient office.

TERMS OF EMPLOYMENT: 12-month contractual position

EVALUATION: Evaluated bi-annually in writing by immediate Administrator.

PERFORMANCE RESPONSIBILITIES: In order to fulfill his/her professional responsibilities, the position shall: 

Work Output/Adaptability

1. Display willingness to put in time and effort required to complete work load.

2. Handle workload efficiently.

3. Meet work deadlines set by the supervisor.

4. Effectively adapt to changes or interruptions.

5. Effectively handle several assignments.

6. Display willingness to help out when co-workers are absent.

Problem Solving/decision Making

1. Ask for help when encountering problems beyond one’s scope.

2. Inform School Business Administrator of anticipated problems.

3. Respond appropriately to emergency situations.

4. Analyze issues/procedures and present options.

5. Prioritize appropriately.

6. Exercise discretion and maintain confidentiality.

Initiatives

1. Screen and clarify issues presented to the School Business Administrator.  When necessary and or appropriate, personally handle or redirect to the correct person/department.

2. Follow through on assignments to completion.

3. Seek out required information for doing the job rather than waiting for it.

4. Suggest and or develop new and improved methods to do the job.

5. Keep the office efficiently organized.

6. Demonstrate initiative for in-service on current and new job procedures.

7. Report to work on time.

Job Relations/Attitude

1. Effectively handle sensitive situations involving the school community or public.

2. Deal with district personnel in a courteous and professional manner.

3. Deal with community members in a courteous and professional manner.

4. Accept constructive criticism in a spirit of professional growth.

5. Help to create a positive climate within the office.

6. Display professional attitudes such as accountability, trustworthiness, loyalty, and a willingness to help co-workers.

Communications

1. Demonstrates telephone etiquette.

2. Accurately record and relay telephone messages.

3. Maintain a schedule of appointments; arrange conferences, meetings, and interviews.

4. Use proper English/grammar when speaking.

5. Execute the supervisor’s instructions clearly and efficiently.
   
   AN EQUAL OPPORTUNITY - AFFIRMATIVE ACTION EMPLOYER