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Hybrid Director of PEIMS at Carrollton - Farmers Branch ISD
Carrollton - Farmers Branch ISD · Carrollton, United States Of America · Hybrid
- Professional
- Office in Carrollton
- Position Type:
Administration - Central Office/Director of PEIMS - Date Posted:
8/5/2025 - Location:
Educational Services Div Complex Additional Information: Show/Hide - Bachelor’s/Master’s Degree required
- Education Degree preferred
- TASBO (Texas Association of School Boards) certification preferred
- Visionary leadership skills necessary to design, implement, measure, and improve programs/services
- Strong organization, interpersonal and communication skills
- Ability to self-start, multi-task, and facilitate problem resolution
- Strong ability to lead a team towards the vision and goals of the district
- Extensive knowledge of Public Education Information Management System (PEIMS)
- Extensive knowledge of Student Information Systems/Finance/HR management systems as they relate to PEIMS (Frontline/TEAMS)
- Ability to maneuver through the TSDS (Texas Student Data System)
- Working knowledge of electronic file management and student records
- Working knowledge of master schedule development
- Working knowledge of special programs, especially in the area of diverse populations and at-risk students
- Working knowledge of district standards for Texas and Federal attendance accounting laws and procedures in the Texas Student Attendance Accounting Handbook
- Ability to develop, interpret and mandate policy, procedures, and data
- Ability to exercise judgment in correcting data errors or omissions and maintain accurate and auditable records
- Ability to meet established deadlines
- Ability to train and ensure that effective learning is taking place through an informative evaluation process and create technical documents
- Extensive ability to use personal computer and software to develop spreadsheets, databases, perform data analysis, and word processing
- Ability to understand and implement detailed written or oral instructions
- Extensive knowledge of the TEC Chapter 37
- Basic knowledge of technology required
- Three years of experience in school district administrative support position requiring collecting and entering data required
- Three years of supervisory and leadership experience at campus or district level required
- Principal experience required
- Public school experience required
- Three years of experience with grade reporting and PEIMS submission at District level required
- Experience with District level submissions using TSDS (Texas Student Data System) and administering /managing District level TEAL (Texas Education Agency Login) accounts required
- District Level Frontline/TEAMS experience preferred
- Experience developing training materials and providing effective training to large and small groups required
- Coordinate the collection, integration, and formatting of all data required for PEIMS submission according to PEIMS Data Standards
- Responsible for the submission of fall, mid-year, summer and extended year programs reports to the state
- Run and distribute edits, reports and verification checks on data to ensure accuracy of information to appropriate staff
- Comply with Civil Rights Data Collection
- Comply with the following District standards for Federal enrollment laws and procedures in the Texas Student Attendance Accounting Handbook and the Legacy PEIMS Data Standards
- Responsible for assigning Texas State Service ID's for all state approved courses as described in the PEIMS Data Standards
- Responsible for data quality in compliance with Performance Based Monitoring
- Responsible for PID reporting: (Personal Identification Database) error percentage standards as described in the PEIMS Data Standards
- Responsible for PET reporting (PID enrollment tracking) as required by TEA PEIMS
- Develop and maintain a strong sense of customer service
- Communicate with various stakeholders including campus personnel, district and state administrators, other Districts’ PEIMS personnel, and software vendors, etc.
- Protect and keep information confidential concerning school business
- Verify data submitted to Texas Education Agency (TEA) and submit corrections in a timely manner
- Receive PEIMS-related information from Education Service Center (ESC) and TEA and disseminate to other staff in a timely manner, including updates to PEIMS Data Standards.
- Attend regional PEIMS workshops and disseminate information to appropriate staff
- Attend district level meetings as designated by leadership
- Coordinate and analyze the district’s discipline data, and update personnel on current and new Discipline Code
- Facilitate the operation of district programs and initiatives as assigned
- Collaborate with all campus principals and district administrators in the selection and development of appropriate programs, strategies, and initiatives that will result in positive school experiences leading to successful school completion of all students
- Compile, maintain and file all physical and computerized reports, records, and other documents required
- Coordinate audits when received and when related to student information
- Demonstrate behavior that is ethical and responsible
- Provides frequent attendance and demographic reports for campus and district administration that support decision making regarding staffing and finance
- Assist Leads and school personnel in managing grade portals
- Input student codes to ensure proper EIS coding for funding purposes (i.e. All district ELL students, all district Pre-Kindergarten students, all district Alternative School students)
- Assist with Transportation year-end reports and/or TEAMS issues
- Maintain district street names and assign address range defaults for streets to exist in TEAMS for school personnel
- Promote a strong customer service approach with internal and external stakeholders
- Perform other duties as assigned by the Director or Executive Director
- Provide training and support to campuses and to business and personnel office staff responsible for processing PEIMS data
- Receive PEIMS-related information from ESC and TEA, attend all regional PEIMS workshops, and disseminate information to other staff in a timely manner, including updates to PEIMS Data Standards
| Director of PEIMS | JobID: 1146 |
Job Title: Director of PEIMS Wage/Hour Status: Exempt
Reports to: Executing Director of Student Services Days Worked: AP 9 / 226 Days
Dept./School: Student Services Date Revised: June 5, 2025
Primary Purpose:
Under moderate supervision, coordinate the collection and reporting of district Public Education Information Management System (PEIMS) data. Oversee the District’s student information system. Provide accurate and efficient data for state reporting, funding and accountability. Provide training and support for district and campus personnel in regards to state PEIMS reporting. Work collaboratively with campus and department administrators/personnel to ensure the success and efficient delivery of assigned programs and projects.
Qualifications:
Education/Certification:
Special Knowledge/Skills:
Experience:
Major Responsibilities and Duties:
Training and Technical Support
Supervise and evaluate District level PEIMS staff
Oversee and manage PEIMS clerks both central office and campus-based
Other staff as assigned
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment, including computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Frequent repetitive hand motions; frequent keyboarding and use of mouse
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: Work is performed in an office setting; may require occasional irregular and/or prolonged hours and in person attendance required.
Mental Demands: Maintain emotional control under stress; work with frequent interruptions; work after-hours as necessary; frequent district-wide travel and occasional out-of-district travel
Other: Follow district safety protocols and emergency procedures; Other duties as assigned
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. This job is not an employment agreement or contract. The administration has the exclusive right to alter this job description at any time without notice.
Employee Name (please print) ___________________________________________________
Signature of Employee: ________________________________________________________
Date: _______________________________________________________________________
Approved by: Kim Holcomb Date: 08/01/2025
Reviewed by: Dr. Tamy Smalskas Date: 08/01/2025
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