Hybrid PEIMS Clerk at Raul Yzaguirre School for Success Charter

• High school diploma or GED
• Minimum of 60 college hours preferred

• Minimum of 2 years of experience in either school-based, office, or clerical work
• Strong computer skills (Microsoft Word, Excel and Adobe)
• Proficient in all general office skills such as keyboarding, 10-key numerical data entry, and file maintenance
• Ability to meet established deadlines
• Strong customer service skills
• Highly organized, detail-oriented and able to multi-task
• Must work with a high degree of accuracy
• Demonstrated knowledge of or able to comprehend and apply state attendance and enrollment laws
• Ability to communicate effectively, both orally and in writing

• Process and maintain student attendance records (daily, each six weeks and each academic grading period)
• Generate and maintain attendance data (absence verification) as it relates to Average Daily Attendance (ADA)
• Prepare campus for 1st and 4th six-weeks teacher verification and six-weeks data verification processes
• Process and maintain confidentiality with all applicable student records, including documents required for audit
• Monitor percentage in attendance (ADA report) to ensure attendance is not less than previously reported ADA (for waiver purposes)
• Perform PEIMS-based duties and data entry, as they pertain to attendance-taking procedures
• Maintain knowledge of Student Attendance Accounting Handbook (SAAH)
• Enter or verify enrollment of special population students for PEIMS reporting
• Verify and monitor teachers posting attendance daily
• Enter notes received from parents on a daily/frequent basis

• Monitor data anomalies to ensure data quality using software approved by the District
• Enter data into TxEIS (SIS) as they pertain to PEIMS TSDS attendance, enrollment, grades and other data
• Ensure daily filing of notes and reports to create efficiency in office management
• Clear PEIMS errors received from the Data Quality district office.

• Register, enroll, and withdraw students
• Retrieve and send student records using TREx process to complete enrollments/withdrawals
• Provide entry and withdrawal comments and exit/withdrawal codes during enrollment process
• Conduct verification of all enrollment documents
• Resolve demographic discrepancies between District software and the State of Texas database (unique identification-UID)

• Review data needed to process report cards and progress reports for each grading period
• Properly schedule students as campus master schedule is completed
• Run reports to capture incomplete schedules of students and non-scheduled students
• Monitor that all students receive a grade at end of each grading cycle for each class
• Review Report Cards are correct with no missing grades before sending home with students

• Participate in Data Quality trainings as it pertains to all PEIMS and Core collections as required by TEA. 
• Attend trainings offered by Region office as it relates to Data/PEIMS.
• Communicate with parents regularly regarding student attendance, tardiness and or behavioral issues as directed by administration.
• Support school-based functions/duties to increase campus accountability standards
• Learn District-approved software as needed to enable proper monitoring of PEIMS-based data errors

OTHER

• Assist in campus office as needed
• Maintain confidentiality
• Follow district safety protocols and emergency procedures
• Other duties as assigned

SUPERVISORY RESPONSIBILITIES:

• None

MENTAL DEMANDS/PHYISCAL DEMANDS/ENVIRONMENTAL FACTORS: