Hybrid Building Superintendant at Eastern Star Church

Description

Department: Facilities

Reports to: Director of Facilities

Direct Reports: 2

FLSA Status: Exempt

Prepared By: Human Resources

OUR MISSION

The mission of the Eastern Star Church ministry is evangelism and discipleship. We are committed to the great commission instituted by Jesus Christ that is to nurture and save souls. (Matthew 28:18-20). Everything we have done is to live out this vision that the Lord has given to our church family. From adding ministries to staffing, from building facilities to adding programs, from stewardship to membership, it has all been for the purpose of being obedient to the commission of Christ. 

YOUR ROLE IN OUR MISSION

The Administrative Assistant serves to research, develop, plan, implement, manage and evaluate comprehensive activities and programs to enrich the fellowship of the congregation, outreach to the community, and provide leadership and supervision of volunteers involved in this ministry.  

PRIMARY RESPONSIBILITIES    

The Superintendent collaborates with contractors, Facility Technicians, Security Officers, and Janitorial staff to sustain church operations are within budget and are compliant.

Supervises and develops building maintenance, janitorial, and security staff including hiring, dismissal, training, job development, work scheduling, performance reviews, etc.

• Assists Director of Facilities in coordinating efforts with other departmental needs.
• Regularly analyzes and appraises the effectiveness of cleaning, maintenance and security operations.
• Assists in development and implementation of disaster evacuation plans and procedures.
• Assist in development and implementation of fire alarm plans and procedures.
• Assist in development and supervision of Security & Parking Ministries.
• Supervises and implements processes and procedures for managing the flow of people into sanctuary, meeting places, and parking areas.
• Develops and implements policies and procedures that will ensure proper compliance with OSHA regulations.
• Develops and implements programs to reduce or eliminate occupational injuries, illnesses, and financial losses. 
• Supervises and coordinates preventive maintenance schedules for electrical, mechanical, safety, and security equipment.
• Analyzes property conditions and operations and submit recommendations to Director of Facilities for consideration.
• Assists the Director of Facilities and Operations Manager in the development and implementation of operational policies and procedures.
• Assists the Director of Facilities and Operations Manager in the preparation of proposal requests and evaluation of contractor’s bids for outside services.
• Schedules outside-contractors and monitors their performance to ensure correct and timely completion of all repair/remodeling work.
• Keeps informed of the church calendar to insure all maintenance/remodeling work is completed accordingly.
• Supervises hiring and supervision of all vendors service contractors.
• Assists Operations Manager with all vehicle preventative maintenance work and repairs.
• Performs maintenance, janitorial, and security work as necessary or requested.
• Monitors HVAC and electrical systems to insure they are in good working order.
• Monitors heating and cooling, electrical and plumbing systems and insures that all systems are working properly
• Develops and maintains preventative maintenance procedures for HVAC, electrical, plumbing, and mechanical systems.
• Performs other duties and responsibilities as assigned.

Requirements

QUALIFICATIONS AND IDEAL CHARACTERISTICS

• The ideal candidate must have a high school diploma and three to five years of administrative experience. Must have strong organization and administrative skills. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
• Associate’s degree or equivalent from a two-year college or technical school: or six months to one year related experience and/or training: or equivalent. Previous supervisory experience required.
• Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures, governmental regulations and contracts. Ability to write reports business correspondence and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Ability to write speeches and articles for publication that conform to prescribed style and format. Ability to effectively present information to top management, public groups and/or boards of directors.
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions percentages, area, circumference and volume. Ability to apply concepts of basic algebra and geometry.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. 
• Requires strong leadership skills: ability to effectively manage budgets: organizational skills: scheduling skills: good budget management: good contract negotiation skills. Training in CPR, Fire Arms, Conflict Resolution, etc.

DESIRED RELATIONAL SKILLS 

• A mature walk with Christ, evidenced by a strong and well-articulated testimony, personal spiritual discipline, consistency in public and in private, a commitment to moral purity, healthy relationships with others, and healthy relationships with spouse and family (if married).
• Ability to think critically, using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusion or approaches to problems; organize, plan and prioritize work, and manage time while orienting on details with an innate ability to multitask and work well in a fast-paced environment while being flexible; 
• Strong written and verbal communication skills to communicate effectively with administration, supervisor, staff, volunteers, congregation and the community. Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before small and large groups. Ability to effectively read, interpret and present information to top management, the congregation, volunteers and the community.
• Knowledge of word processing, desktop publishing and spreadsheets. Ability to operate personal computer, calculator, copy and fax machines, etc. Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.

PHYSICAL DEMANDS AND WORKING CONDITIONS

The physical demands described here are representative of, but not limited to, those that must be met by an employee to perform the vital functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

• Must be able to stand, walk, sit; use hands to reach, handle or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch or crawl; talk and hear.  
• Must be able to lift up to 50 pounds.   
• Must be able to observe an area that can be seen up or down or to the left or right while eyes are fixed on a given point.