Hybrid Facilities Administrative Assistant (20 Hours per week) at Cape Elizabeth School Department

Facilities Administrative Assistant

Overview:

The Facilities Administrative Assistant position is based in a fast paced environment with a high demand for organizational skills. Under the “One Town Concept”, this position will serve both the Town of Cape Elizabeth along with the Cape Elizabeth School Department.

Qualifications:

• Education: High School Diploma (minimum)

• Maine CHRC certification (criminal records check)

• Self-starter and able to work under limited supervision

• Exceptional clerical, communication, organizational, and technical skills necessary

Responsibilities:

• Ability to think outside the box and assist in developing new methods to improve processes within the facilities department.

• Provide administrative support to Operations Manager and Director of Facilities

• Collaborate with school administrators as needed to ensure facility and staff needs   are addressed

• Interact with students, staff and parents in a courteous, professional manner

• Understand access control software and ability to make changes

• Schedule facility reservations with scheduling software along with Google Calendars

• Facility use invoicing and payment collection

• Distribute weekly facility use schedules

• Schedule field reservations

• Oversee key accountability and assignment

• Monitor Facilities email

• Monitor Facilities mail

• Monitor current certificates of insurance

• Answer the phone and return calls from messages

• Other duties as assigned

      Work Schedule:

    Flexible hours within normal working hours (8:00-5:00 M-F) - Some remote work possible
 

      Reports to:

Director of Facilities

Operations Manager of Facilities