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Hybrid Events Coordinator at Oaknorth.ai

Oaknorth.ai · London, United Kingdom · Hybrid

Microsoft Excel

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Are you a master multitasker with a passion for creating standout events? We’re looking for a highly organised, proactive, and energetic Events Coordinator to join our vibrant London team and take the lead on delivering exceptional experiences that bring our brand to life.
In this exciting role, you’ll have end-to-end ownership of a diverse events portfolio—from intimate client receptions and partner breakfasts to high-impact thought leadership roundtables and large-scale conferences. No two days will be the same.
You’ll shape and execute our annual events strategy, aligning it with business goals and owning everything from planning calendars and audience targeting to budgeting, KPIs, and performance reporting.
If you thrive in a fast-paced, high-energy environment, love working across multiple projects, and bring creativity, precision, and polish to everything you do.



Key responsibilities
  • Event planning and execution:
  • Plan, organise, and execute a wide range of events across the
  • calendar year - typically 2–4 events per month - ensuring each is
  • delivered on time, on budget, and to a high standard.
  • External events:
  • Manage client-facing events including roundtables, dinners,
  • sponsorships, speaking engagements, and hosted conferences.
  • Logistics and supplier management:
  • Source and manage venues, work with our design team on branding
  • (banners, swag, exhibition stand, etc.), catering, accommodation,
  • travel, and any third-party suppliers. Negotiate contracts to ensure
  • cost-effectiveness.
  • Stakeholder collaboration:
  • Work closely with internal teams (marketing, comms, design, debt
  • finance, etc.) to align events with business objectives. Provide on-
  • site support if needed, and serve as the primary event point-of-
  • contact.
  • Vendor and partner management
  • Build long-term vendor relationships, source new partners, negotiate
  • service-level agreements, and manages risks and performance.
  • Marketing and communications support:
  • Work with relevant internal stakeholders to manage event branding
  • (banners, swag, exhibition stand, etc.) where applicable, event
  • invitations, guest lists, registration platforms, and post-event follow-
  • ups.
  • Reporting and evaluation:
  • Collect feedback, analyse event performance metrics, and make
  • recommendations for continuous improvement.



    • Requirements
  • 2–4 years of professional experience in events coordination,
  • preferably in a corporate, agency, or fast-paced environment
  • Proven track record of managing multiple events simultaneously
  • Excellent organisational, time management, and project
  • coordination skills
  • Strong interpersonal and stakeholder management capabilities
  • Comfortable working with budgets and procurement processes
  • Flexible and responsive, with the ability to remain calm under
  • pressure
  • Very strong attention to detail
  • Creative flair and a genuine passion for designing engaging event
  • experiences


    • Benefits & Perks
  • Equity. We want people to have a stake in the business so that all our interests are aligned.
  • 25 days holiday
  • Personalized benefits – opt-in to what matters to you
  • Subsidised Private Medical Insurance with Bupa
  • Enhanced maternity and paternity leave
  • Wellbeing and social events
  • In-house Barista Bar in London office
  • Support causes that matter to you – Volunteering time off
  • Salary sacrifice schemes (Cycle to work, nursery, gym, electric car scheme)
    • Apply Now

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