Hybrid Administrative Coordinator I at Texas A&M Transportation Institute

Job Title

Administrative Coordinator I

Agency

Texas A&M Transportation Institute

Department

Pavement & Materials Division

Proposed Minimum Salary

Commensurate

Job Location

Bryan, Texas

Job Type

Staff

Job Description

Who are we?

The Texas A&M Transportation Institute (TTI) is an agency of the State of Texas and member of The Texas A&M University System. For 75 years, TTI has addressed complex transportation challenges and opportunities with innovation, objectivity, and unmatched technical expertise. Our staff delivers excellence, value and thought leadership to ensure our research sponsors achieve their goals.

Our Mission and Vision

Our Vision - TTI leads in the creation of knowledge that transforms transportation for the benefit of society.

Our Mission - TTI delivers practical, innovative and sustainable solutions to improve the movement of people, data and goods through research, education and technology transfer.

Our Work Environment

Entrepreneurial culture

Affiliation with Texas A&M University students and faculty

Ability to work with nationally recognized experts

Ability to help train the next generation of transportation professionals

Premier office and research facilities and equipment

Accredited laboratories and safety proving ground

Outstanding research support services

Hybrid work environment/telecommuting

Flexible work hours

Family friendly

High staff retention rates

Leadership development and wellness programs

Data allowance and home office equipment reimbursements

Relocation assistance (if eligible)

Tuition reimbursement program (if eligible)

Our Employee Benefits

TTI employees can choose from several health coverage options offered by The Texas A&M University System for themselves and their families, as well as numerous other benefit programs.

https://www.tamus.edu/business/benefits-administration/

What you need to know

• This position may allow up to 2 days per week remote work which can be discussed further during the interview process.

• The salary range for position is commensurate. Final salary will be determined based on the applicant's qualifications and experience.

Job Summary:

Works under general supervision and provides administrative support for a unit to include the exercise of discretion and independent judgement with respect to matters of significance. Continued employment in this position is contingent upon availability of funding and satisfactory performance.

Essential Duties and Responsibilities:

• Coordinates the maintenance of files, records, office supplies, or equipment. Orders supplies for researchers to use in the lab or office; Makes recommendations for process improvements, administrative changes, or new initiatives. 33%

• Process invoices in AggieBuy; handles making large capital equipment purchases; process procard entries and expense reports. 20%

• Coordinates small and large shipments for researchers and lab operations: 11%

• Applies and interprets, and/or assists in implementing management policies or operating practices. Develops administrative and technical procedures. Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies and procedures. May monitor compliance with policies and procedures. 10%

• Prepares travel expense reports in Emburse for researchers. May assist with rental car, airfare, hotel, or other travel arrangements; Coordinates meetings, seminars, and other special events and may provide on-site support. 10%

• Participates in the planning and execution of administrative operations. May serve as the office manager. Monitors office procedures. Develops, evaluates, and ensures adherence to office procedures. 5%

• Prepares receipts for check deposits from service center operations: 5%

• Back up for handling biweekly and monthly payroll. 5%

• Other duties as assigned. 1%

Required Education and Experience:

Bachelor's degree or equivalent combination of education and experience.

Two years of related experience.

Knowledge, Skills and Abilities:

Knowledge of word processing, spreadsheet, database, and presentation applications.

Knowledge of TAMU systems preferred including AggieBuy, Canopy, and Emburse.

Ability to multitask and work cooperatively with others.

Interpersonal and communication skills.

Planning and organization skills.

Physical Requirements:

Ability to perform common office functions.

Ability to frequently communicate with other individuals within the workplace.

Ability to constantly operate a computer and other office productivity machinery.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.

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