Accounting & Payroll Specialist at Qualdoc

Accounting & Payroll Specialist

Job Type: Contract-to-Hire
Starting Pay: $30.50/hour, with higher pay available depending on experience
Schedule: Monday–Friday, 7:00 AM–4:00 PM (1-hour lunch)

Position Summary

We are hiring an Accounting & Payroll Specialist to handle weekly payroll, payroll tax activities, employee reimbursements, and a variety of accounting and employee-support functions.

The right candidate will be highly organized, detail-oriented, and comfortable working with confidential payroll and financial information while managing multiple deadlines.

What You'll Handle

Payroll & Employee Support

• Process weekly payroll for office and field employees.
• Maintain payroll records and review payroll processing systems for accuracy and timely processing.
• Enter and verify employee changes, including new hires, terminations, pay-rate changes, benefits, 401(k), garnishments, taxes, and other deductions.
• Prepare, balance, and review payroll transactions and related records.
• Process weekly employee expense reimbursements.
• Provide administrative support to Human Resources as needed.

Payroll Tax & Compliance

• Prepare and submit payroll tax filings on a weekly, quarterly, and year-end basis.
• Assist with year-end payroll requirements, including W-2 preparation and processing.
• Maintain appropriate payroll records and documentation.
• Support internal and external audits by gathering requested records and information.

Accounting & Administrative Duties

• Assist the Accounting Department with day-to-day accounting activities.
• Process and reconcile company credit card transactions.
• Download and upload weekly data files related to health and dental insurance.
• Maintain accurate financial and employee records.
• Help ensure payroll and accounting information is complete, accurate, and submitted on schedule.

Qualifications

Associate's degree in Accounting or a related field required, or an equivalent combination of education and relevant experience.
3+ years of related experience.
Strong knowledge of payroll processing, including:
• Payroll preparation and balancing
• Payroll taxes
• Internal controls
• Employee deductions and benefits
• Strong attention to detail and accuracy.
• Ability to prioritize multiple tasks and meet deadlines.
• Excellent verbal and written communication skills.
• Ability to work independently while supporting HR and Accounting functions.

Equal Opportunity Employer

All qualified applicants are encouraged to apply.