The Marketing Coordinator – Events supports the planning and execution of conferences, trade shows, and sponsored events. This role is responsible for coordinating event logistics, managing timelines, supporting internal communications, and ensuring event materials and shipments are delivered accurately and on time. The ideal candidate is highly organized, detail-oriented, proactive, and comfortable managing multiple projects in a fast-paced environment while working independently and collaboratively across teams.
Major Responsibilities:
Event Logistics & Coordination
Support planning and execution of conferences, trade shows, and sponsored events.
Coordinate with event organizers to gather requirements, deadlines, and logistical details.
Provide event organizers with requested materials, including company information, logos, and shipping details.
Assist with booth planning and event preparation activities.
Track event milestones and ensure deadlines are met.
Communication & Project Management
Communicate event details, timelines, and expectations to internal attendees and stakeholders.
Manage internal event communications, including reminders and event preparation materials.
Maintain event trackers, project plans, timelines, and related documentation.
Support cross-functional coordination to ensure event readiness and successful execution.
Shipping, Inventory & Administrative Support
Coordinate shipment of booth materials, promotional items, and event supplies.
Track shipments and confirm timely delivery to event locations.
Maintain accurate records of event materials and inventory.
Assist with post-event follow-up activities, reporting, and feedback collection.
Education And Experience:
Associate’s or Bachelor’s degree in Marketing, Communications, Business, Event Management, or a related field preferred.
0–2 years of experience in event coordination, marketing, project coordination, administrative support, or a related role.
Strong organizational skills with exceptional attention to detail.
Ability to manage multiple projects, priorities, and deadlines simultaneously.
Excellent written and verbal communication skills.
Proficiency with Google Workspace (Docs, Sheets, Slides) and other collaboration tools.
Comfortable learning new systems, tools, and processes quickly.
Self-motivated with strong time management and follow-through skills.
Experience supporting conferences, trade shows, corporate events, or marketing programs is a plus.
Additional Information
Lightcast is a global leader in labor market insights with our headquarters located in Moscow, ID (US) and other offices in the United Kingdom, Europe, and India. We work with partners across six continents to help drive economic prosperity and mobility by providing the insights needed to build and develop our people, our institutions and companies, and our communities.
Lightcast is proud to be an equal opportunity workplace and does not discriminate on the basis of federally protected statuses. Lightcast has always been, and always will be, committed to diversity of thought and unique perspectives. We seek dynamic professionals from all backgrounds to join our teams, and we encourage our employees to bring their authentic, original, and best selves to work.
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