Rebuild Project Coordinator bei Insurcomm Restoration

Description

REBUILD PROJECT COORDINATOR

Insurcomm Restoration
 Fortify Companies
 In‑Person | Office‑Based
 Full‑Time
 Southampton, NJ

About Us

Insurcomm Restoration delivers complete restoration, reconstruction, and emergency response you can rely on when everything needs to go right. For more than 30 years, we have helped property owners, facility teams, and communities recover from fire, water, mold, storms, and environmental hazards.

As part of Fortify Companies, we are part of something bigger. Fortify’s roots are in restoration—helping families and businesses recover when disaster strikes. But we’re building something beyond recovery: a platform that aligns insurance carriers, property owners, and service providers across prevention, response, restoration, and rebuild.

We believe helping people rebuild after a loss is only half the job. Through our family of companies, we deliver coordinated care from mitigation through reconstruction across 210+ markets nationwide, backed by Summit Partners. Our teams, technology, and local expertise come together so property owners and insurers get fewer losses, faster recoveries, and someone they can trust.

Our Brand Values

• Safety first, always: We hold ourselves to the highest standard to protect our team, clients, and communities
 • Showing up with a service heart: We help people move forward with empathy, respect, and unwavering commitment
 • Bringing the energy: We show up with urgency and a get‑it‑done mindset, owning every outcome
 • Predictability in the unpredictable: With standardized systems, we deliver consistency every time
 • Driving success together: By supporting one another, we strengthen relationships and drive results

About the Job

As a Rebuild Project Coordinator, you play a vital administrative and operational role supporting reconstruction projects from contract to completion. Working in‑person from our Southampton, NJ office, you provide structure, organization, and communication that allows Rebuild Project Managers, subcontractors, and field teams to execute efficiently and stay aligned.

This role is the administrative backbone of the rebuild operation—coordinating schedules, managing documentation, tracking project progress, supporting financial workflows, and ensuring clear communication between internal teams, clients, subcontractors, and insurance partners. Your ability to keep projects organized and moving forward ensures rebuild work is completed accurately, timely, and predictably.

What You’ll Do

• Coordinate clerical, administrative, and accounting functions for rebuild and reconstruction projects
 • Support Rebuild Project Managers and Operations leadership with daily project coordination
 • Maintain accurate job files, notes, contracts, and documentation within PSA
 • Track rebuild schedules, inspections, material deliveries, and subcontractor workflows
 • Coordinate office schedules and communicate with customers regarding timelines, changes, and next steps
 • Assist with billing and collections processes, including progress billings, change orders, and final invoices
 • Coordinate and communicate with insurance companies, adjusters, subcontractors, vendors, and clients throughout the rebuild lifecycle
 • Prepare, review, and route rebuild‑related paperwork, including contracts, selections, purchase orders, and work authorizations
 • Track project progress, costs, and administrative milestones; assist with reporting and job status updates
 • Provide quick, accurate responses to subcontractors, agents, and clients
 • Support office staff, construction management, and sales teams as needed
 • Answer incoming calls, direct inquiries, and assist clients professionally and empathetically
 • Demonstrate a positive and professional image of the company through written, verbal, and visual communication
 • Apply all safety rules and regulations and support a safe working environment
 • Perform other administrative and coordination duties as assigned

What We Offer

Compensation & Benefits

• $21.50 – $26.50 per hour (approximately $45,000 – $55,000 annually)
 • Comprehensive health, dental, and vision coverage
 • 401(k) with company match
 • Generous PTO and paid holidays
 • Training and development opportunities
 • Growth potential within a PE‑backed, expanding organization

Culture & Opportunity

• In‑person, team‑based role supporting rebuild and reconstruction operations
 • Collaborative office environment closely aligned with field and subcontractor teams
 • Clear opportunity for growth into senior coordination, construction operations, or project management roles
 • Exposure to insurance‑driven rebuild and reconstruction workflows
 • A values‑driven organization that prioritizes people, safety, and accountability

Ready to Join Us?

If you are highly organized, detail‑driven, and enjoy keeping complex construction projects on track from behind the scenes, we would love to hear from you. Join a team where your coordination skills help turn damaged properties into completed rebuilds.

Equal Opportunity Employer

Insurcomm Restoration and Fortify Companies are equal opportunity employers committed to creating an inclusive environment for all employees. We celebrate diversity and do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status. All qualified applicants will receive consideration for employment.

Requirements

What You’ll Bring

Required

• Excellent organizational and time‑management skills
 • Strong written and verbal communication skills
 • Ability to manage multiple projects and priorities simultaneously
 • High attention to detail and follow‑through
 • Professionalism, reliability, and accountability
 • Ability to apply basic mathematical and accounting concepts
 • Experience using job management or construction management systems; PSA experience strongly preferred
 • Reliable attendance and punctuality

Preferred

• Experience in construction, restoration, or insurance‑driven rebuild environments
 • Experience supporting Project Managers or Construction Managers
 • Familiarity with rebuild workflows, subcontractor coordination, and project documentation
 • Associate’s degree required; Bachelor’s degree preferred

Benefits

Benefits

What We Offer

Compensation & Benefits

• Competitive base salary plus uncapped commission opportunity
• Comprehensive health, dental, and vision coverage
• 401(k) with company match
• Generous PTO and 9 paid holidays
• Company technology stipend (monthly)
• Health savings account and flexible spending account options
• Disability, life insurance, and employee assistance program
• Paid parental leave
• Company technology and branded materials

Culture & Opportunity

• Field autonomy with strong operational partnership
• Direct impact on revenue growth in a high-potential Boston market
• PE-backed growth with real career advancement opportunity
• A values-driven, collaborative team that has your back
• The opportunity to build something meaningful in your territory