Accountant/Administrative Assistant bei ProCaps Labs

Description

POSITION SUMMARY

 We are seeking an Accountant/Administrative Assistant to support a dynamic residential real estate management and development office. The ideal candidate will be detail-oriented, organized, proactive, and eager to learn new skills and concepts. This role requires a strong understanding of financial processes, administrative duties, and project cost tracking to support the efficient operation of our growing business.

Requirements

WHAT YOU BRING (MINIMUM JOB QUALIFICATIONS AND REQUIREMENTS)

• 3-5 years of experience in administrative or accounting roles (preferably in real estate development or construction).
• Associate’s degree in Accounting, Finance, or Business Administration preferred (or equivalent work experience).
• Proficiency in MS Excel (pivot tables, formulas, and financial modeling a plus).
• Familiarity with NetSuite, and QuickBooks is a plus.
• Strong attention to detail, organizational, and problem-solving skills.
• Ability to manage multiple projects, prioritize tasks, and meet deadlines.
• Strong written and verbal communication skills.
• Must successfully complete a skills assessment as part of the hiring process.

WHAT YOU’LL DO (OTHER ESSENTIAL JOB DUTIES AND RESPONSIBILITIES)

• Maintain accurate financial records and ensure all transactions are properly recorded.
• Handle accounts payable, billing, receivables, journal entries, bank reconciliations, and filing.
• Establish and manage utility costs, security deposits, insurance and other property management requirements.
• Track and monitor project costs to budget, prepare cost reports and analyze ongoing expenses.
• Prepare preliminary balance sheets, profit & loss statements, and other financial reports.
• Assist with tax preparation and compliance reporting, including property taxes, 1099 filings, and regulatory submissions.
• Coordinate with external accountants, auditors, and legal teams to ensure financial accuracy and compliance.
• Provide general administrative support, including document preparation, scheduling, and office organization.
• Maintain confidentiality of financial and business records (Confidentiality agreement required).

WORK ENVIRONMENT

• We pride ourselves on maintaining a clean and organized environment, fostering a sense of pride and ownership in our space.
• Our culture is rich in diversity, quality, safety, fun, and respect, creating a vibrant and inclusive atmosphere.
• We are dedicated to professionalism and growth, continually striving to improve and excel in all we do.
• Duties are performed primarily in a smoke-free office environment

Benefits

WHAT WE OFFER

• A competitive starting salary!
• Top-Tier Medical, Dental & Vision Coverage - $0 when you qualify for the Wellness Program!
• Paid Time Off, Eight (8) Company Holidays
• 401(k) with Company Match – up to 4.5%
• 100% Company Life Coverage
• 100% Short Term Disability Coverage
• Company-Funded Health Savings Account ($1,600/year)
• Pet Insurance
• Fantastic work environment that focuses on Safety, Quality, Community, and amazing people. We hire top talent and celebrate the ingenuity and tenacity of our team members and leaders!