Grants and Contracts Manager at BEAM Circular

Description

About BEAM Circular: 

BEAM Circular is unlocking the power of communities to transform waste into opportunity by building a vibrant regional ecosystem for the circular bioeconomy in California’s agricultural heartland. Anchored in the North San Joaquin Valley, we are facilitating collaboration through the BioEconomy, Agriculture, & Manufacturing (BEAM) Initiative to scale the most promising innovations in bioindustrial manufacturing. Our work includes public-private projects and programs in the areas of innovation, access to capital, infrastructure, talent development, and cross-cutting partnerships to advance economic and environmental value for local communities.

We have a dynamic, mission-driven team and are looking for partners to join us who believe in rolling up their sleeves to contribute to a bold vision, who are results-oriented and have a “get things done” mentality, who lead with curiosity, collaboration, and kindness, and who are dedicated to positive impact for people and the planet.

BEAM Circular is committed to building a diverse and inclusive team and encourages individuals identifying with any race, gender, sexual orientation, ethnicity, national origin, and abilities to apply.

Position Summary:  

The Grants and Contracts Manager plays a critical role in advancing BEAM Circular’s mission to build a thriving, inclusive circular bioeconomy in California. This position oversees the administration of grants and contracts to ensure sound fiscal management, compliance with regulations, and effective operational support across the organization’s programs and initiatives.

Reporting to the Senior Director of Finance and Operations, the Grants and Contracts Manager serves as a key cross-functional partner, supporting grant acquisition and management, re-granting activities, vendor and contractor contracting, and competitive procurement processes, including RFPs and bids associated with campus development and major projects.

Essential Functions, Duties, and Responsibilities: 

Grants and Contracts Administration

• Draft, review, manage, and track contracts for grants, vendors, consultants, and partners.
• Coordinate contract execution, amendments, renewals, and closeouts in collaboration with organizational leadership and legal counsel.
• Review expenditures and advise program teams on allowable post-award spending, cost eligibility, and contractual commitments.
• Ensure contracts and awards align with approved budgets, compliance requirements, and internal financial tracking systems.
• Act as a primary liaison with funders and partners regarding contractual obligations, audits, closeouts, and policy compliance.
• Collaborate with the Senior Director of Finance and Operations to support organizational risk management and insurance requirements.

Management of Grants Received and Grants Made (Re-granting)

• Support grant application development, award setup, budgeting, invoicing, and reporting processes.
• Maintain grant calendars, deliverable schedules, compliance requirements, and sponsor-specific processes.
• Monitor ongoing compliance with foundation, institutional, and government funding requirements.
• Design, implement, and manage re-granting systems, workflows, and timelines.
• Coordinate the collection, review, and closeout of sub-grantee reports, invoices, and required documentation.

Procurement and Vendor Management

• Lead organizational procurement and vendor management activities, with a particular focus on campus development and large-scale initiatives.
• Develop and manage Requests for Proposals (RFPs), Requests for Qualifications (RFQs), and competitive bid processes.
• Coordinate bid tracking, evaluation, and selection in partnership with internal stakeholders.
• Draft, negotiate, and manage contracts with contractors, vendors, and service providers following selection.
• Ensure procurement activities comply with organizational policies, grant requirements, and applicable local, state, and federal regulations.

Operational & Team Support

• Oversee operational functions related to vendor contracts, facilities coordination, and outsourced services.
• Support the Senior Director of Finance and Operations with finance-related and compliance-related tasks as needed.
• Supervise administrative staff, supporting training, workflow planning, and performance development.
• Contribute to the ongoing improvement of systems, policies, and cross-functional processes to support organizational growth and impact.

General BEAM Circular Team Collaboration:

• May drive on company business. 
• Comply with all BEAM Circular policies and procedures, including but not limited to workplace safety, reporting work-related injuries, Infection Control, and preventing potential safety risks for staff, clients, and others.
• The list of job duties and requirements is not all-inclusive. Management, at its discretion, may assign additional duties.

Requirements

Education/Experience:

• Education: Degree in finance, business, nonprofit management or related relevant education preferred
• Experience: 3 to 5 years experience with grants and contracts management, ideally in a nonprofit environment. Experience managing state and federal funding preferred.

Knowledge, Skills, and Abilities:

• Experience in grants management, contracts administration, and procurement.
• Familiarity with general nonprofit finance and operations.
• Familiarity with government, foundation, and institutional funding and compliance requirements.
• Demonstrated experience developing RFPs and managing competitive procurement processes.
• Strong organizational and project management skills with the ability to manage multiple deadlines and stakeholders.
• Excellent written and verbal communication skills.

Environmental Conditions

• Indoors in a typical office environment, approximately ninety-five percent (95%) of the time.
• Frequent computer use at the workstation for up to eight hours. 
• Frequently work at a fast pace with unscheduled interruptions.
• Ability to frequently move (walk or drive) from one work location to another.

Physical Demands

• Ability to walk, reach, sit, stand, stoop, crouch, and climb stairs.
• Ability to move, carry, push, pull, and lift up to 20 pounds.
• Dexterity of hands and fingers to operate a computer keyboard. 
• The ability to observe details at close range (within a few feet of the observer). 
• Ability to communicate information and ideas in English so others will understand. 
• Must be able to exchange accurate information. 
• Regular and consistent attendance

Benefits

What We Offer: 

• Pay based on experience. The salary range is $80,000 to $100,000 per year with a competitive benefits package.
• An opportunity to shape public policy at the intersection of innovation and sustainability.
• A collaborative and mission-driven work environment.
• This position is based in Modesto, CA. A hybrid work arrangement is permitted as needed, though preferred in-office days are Tuesday, Wednesday, and Thursday.
• Professional development opportunities.