Executive Assistant to CEO bei Team Architects

Description

Role Overview

Pristine Renovations is seeking a high-level Executive Assistant to serve as the operational extension of the Owner.

This is not a traditional administrative role. This position exists to protect the Owner’s time, reduce friction across the business, close open loops, and ensure execution without constant escalation.

If you wait to be told what to do, this role is not for you.

If you see problems forming and act before they land, keep reading.

What You’ll Do

• Act as the operational extension of the Owner
• Own calendar, inbox, priorities, and follow-ups
• Communicate with vendors, subs, and internal team members on leadership’s behalf
• Review expenses, invoices, and job costs for accuracy
• Flag risks before they become problems
• Improve systems instead of just following them

What Success Looks Like:

• The Owner spends significantly less time reacting to day-to-day issues
• Fewer dropped balls, missed follow-ups, and last-minute fires
• Cleaner financial flow with fewer surprises
• Faster, better decisions because information is curated — not dumped

This Is Not:

● A receptionist role

● A passive support position

● A checklist job

This is a role for someone who wants real responsibility and real impact.

Requirements

Required Experience & Traits

• 5+ years supporting a senior executive, owner, or operator (construction, trades, or ops-heavy environments strongly preferred)
• Strong financial literacy; comfortable reviewing P&Ls, job costs, invoices, and expenses
• Clear, confident written and verbal communication skills
• Comfortable following up, pushing for clarity, and addressing issues directly
• Highly organized, fast-moving, and composed under pressure
• Thinks in outcomes, not instructions

Benefits

Compensation & Growth

• Competitive salary based on experience
• Performance-based bonus potential
• Long-term growth opportunity as the company scales

If this role sounds like you, apply and complete the required Job Fit Assessment:
https://TeamArchitects.asmt.io/X6W4FCRG4/ExecutiveAssistantJob-Assessment