Executive Assistant bei DISA Technologies

Description

About Us

Are you ready to be part of a team that is bringing revolutionary technology to the remediation industries?

DISA Technologies is revolutionizing mineral recovery with our patented High-Pressure Slurry Ablation (HPSA) technology—an innovative solution that upgrades critical minerals from mined ore and legacy waste. Serving both the mining and remediation sectors, we recover valuable resources that power industry, strengthen energy independence, and restore contaminated sites to productive use. Our technology unlocks economic and environmental value, transforming how the world processes, remediates, and recycles essential mineral assets. 

Job Summary

The Executive Assistant provides high-level support to the CEO and COO and ensures the executive team can focus on top priorities without administrative bottlenecks. This role manages complex, rapidly changing calendars; coordinates meetings and travel; tracks priorities and follow-through; and handles sensitive information with discretion. The Executive Assistant thrives in a fast-paced environment, manages competing priorities with minimal oversight, and operates with a high degree of ownership, judgment, and professionalism.  The successful candidate will thrive in a dynamic start-up environment, wearing multiple hats and contributing to many areas of business development.

Education/ Experience

• High school diploma required, advanced degree preferred.
• 10+ years of experience supporting C-suite or senior executives in a fast-paced, corporate work environment.
• Proven experience managing complex schedules, travel, and communications for senior leaders.

Supervisor

Chief Executive Officer and Chief Operating Officer, unless otherwise designated.

Typical Job Duties and Responsibilities

• Own and manage complex, rapidly changing calendars for the CEO and COO, including meetings, travel, internal reviews, board interactions, and external partner engagements.
• Prioritize requests and make informed decisions about scheduling tradeoffs.
• Anticipate conflicts, prepare contingencies, and keep executives on time and focused.
• Prepare daily schedules, briefing notes, and pre-read materials.
• Serve as the central point of communication for executives, ensuring timely follow-up and action tracking.
• Coordinate internal deadlines, deliverables, and follow-through across departments.
• Organize travel, logistics, itineraries, and expense reports with accuracy and efficiency.
• Maintain organized records, documents, and systems to improve workflow.
• Assist with meeting setup, agendas, notes, and next steps.
• Identify and resolve issues before they become problems, proposing solutions and recommendations.
• Build strong relationships across the organization to facilitate smooth operations.
• Develop systems, templates, and processes to reduce administrative load on executives.
• Coordinate events, catering, logistics, party planning, rsvps.
• Oversee office supply orders, swag orders, and keep common areas clean and organized.
• Handle sensitive company and personal information with absolute discretion.
• Represent the executive office with professionalism in all communications.
• Abide by all policies and procedures established by DISA.
• Attend and participate in all required safety trainings.
• Assist with any task required by the direct supervisor. 

Requirements

Required Skills

·         Proven ability to manage highly complex schedules with competing priorities.

·         Strong organizational skills, attention to detail, and follow-through.

·         Ability to adapt quickly, work under pressure, and perform at a high level with limited supervision.

·         Extremely proactive and anticipatory, with a bias for action.

·         Relentlessly organized and comfortable managing multiple complex tasks at once.

·         Apply strong analytical and problem-solving skills to manage multiple projects effectively.

·         Communicate clearly and professionally, both verbally and in writing, to collaborate with colleagues, stakeholders, and clients.

·         Collaborate effectively as part of a team, supporting shared goals and fostering positive relationships.

·         Adapt to dynamic environments and identify solutions to challenges with flexibility and problem-solving skills.

·         Maintain professionalism with high attention to detail, reliability, accountability, and accuracy in all work deliverables.

·         Uphold and demonstrate DISA’s Values of Dedication, Innovation, Sustainability, and Accelerate Change.

·         Ability to follow safety protocols and maintain compliance with OSHA/MSHA and company safety standards.

·         Be a valid U.S. citizen or legally authorized to work in the United States.

·         Possess a valid driver’s license with a clean driving record.

Physical Requirements

• Must be able to sit and/ or stand for extended periods of time.
• Must be able to lift up to 25 lbs. occasionally.
• Must be able to interact with people and technology while either standing or sitting.
• To best service our customers, all employees must be able to communicate face-to-face and on the phone with or without reasonable accommodation.
• Ability to travel up to 25% for board meetings, offsite retreats, or key events. 
• Must be able to perform repetitive tasks such as typing. 

DISA Technologies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin

Benefits

• Bonus Pool
• 401(k) with matching up to 4%
• Health insurance
• Dental insurance 
• Vision insurance
• Life insurance
• Paid holidays
• Paid time off
• Professional Development