Project Manager – Grants and Funding bei Nationalarchives

Job Overview

Salary: £39,567 - £48,460 per annum

Contract type: fixed-term appointment until 31/03/2027

Band: F / SEO

Closing date: Wednesday 3rd December at midnight

The National Archives is looking for an experienced project manager and/or grant manager to oversee the successful delivery of a number of strategic grant-funded projects, with a particular focus on the delivery of digital projects. This will initially include the management of the three-year Digitising the National Farm Survey project (£2.13m), funded by the Lund Trust, with the postholder expected to take on the management of additional funded projects as they are awarded thereafter.

The National Farm Survey is among the top 1.5% of most-requested record series at The National Archives, but has thus far only been available in physical copy, in London. The project seeks to digitise the National Farm Survey in full, making it searchable through The National Archives’ catalogue, Discovery.

The postholder will be responsible for managing the successful delivery of the project, working with subject matter experts and technical specialists to coordinate the digitisation, transcription, cataloguing and publishing workstreams, managing the project’s finances, and being the lead liaison point for external stakeholders including the project’s funder and transcription supplier, through to the project’s intended completion in March 2027.

The postholder will also be responsible for the day-to-day financial management and administration of The National Archives’ inbound funding portfolio. They will produce internal and external financial reports, make decisions, and liaise with funders, internal project teams and The National Archives’ Finance department, in supporting the compliant and efficient management and delivery of our growing grant portfolio.

This role will sit within The National Archives’ Research, Grants and Academic Engagement department, the central locus for our:

- Research strategy and delivery

- Research impact, culture and engagement across The National Archives, the IRO community, HEIs and the archives sector

- Grant fundraising, including in our capacity as an Independent Research Organisation

- Management and assurance of external funding

- Grant-making to the archives sector

The postholder will work as a key member of this growing and vibrant department of around 25 people.

Within the beautiful surroundings of Kew, a 10-minute walk from the Underground and Overground stations, TNA boasts a collegial working environment and an excellent Civil Service benefits package. This includes flexible working, an on-site gym, wellbeing resources and an opportunity to join the Civil Service Alpha Pension Scheme.

Putting people at the forefront of our organisation, we are committed to supporting professional development and training for all our colleagues.

This is a full time post. However, requests for part-time working, flexible working and job share will be considered, taking into account at all times the operational needs of the Department. A combination of onsite and home working is available and applicants should be able to regularly travel to our Kew site for a minimum of 60% of their work time.

Application Process:

• Interview: Interviews will be held on-site during week commencing 15th December

• Personal Statement: We ask all applicants to submit work history details and a personal statement, not exceeding 1200 words

Selection for interview will be based on the ‘essential’ requirements in the job description below so please ensure that your statement demonstrates in detail how you meet these requirements.

Artificial Intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action.  Please visit the Civil Service careers website where you can find further information on the use of AI in the application guidance section.

Sponsorship:

We are unable to offer sponsorship for this role.

Job Description

Role and Responsibilities

Project Delivery:

Act as project manager for major grant-funded digital projects, including Digitising the National Farm Survey, by

• Ensuring that a viable technical workflow is clearly mapped and understood by all stakeholders. Work with the relevant delivery teams to ensure that relevant digital products and processes are delivered successfully and within the expected deadline.

• Being the point of contact for our external delivery (transcription) partners, facilitating communication between internal and external stakeholders, ensuring that appropriate information is shared, and ensuring that outputs and outcomes are delivered to time and to the agreed specification and quality.

• Providing day-to-day leadership for projects and project teams, ensuring that there is good communication and collaboration between inernal and external delivery teams and that key administrative, financial and reporting requirements are understood and adhered to.

• Leading on the development of project plans, ensuring that appropriate stakeholders are involved in their creation.

• Overseeing the prioritisation and allocation of project resources, adjusting these as needed to ensure the delivery of agreed project outcomes within time, cost and quality constraints.

• Identifying and monitoring project risks and issues, delivering appropriate mitigating actions and escalating risks as appropriate.

• Liaise with project funders as required, to ensure grant funding is used compliantly and that reporting deadlines are met.

Finance:

• Support the financial management of The National Archives’ inbound funding portfolio by:

• Leading the day-to-day control of grant budgets, agreeing expenditure, analysing and updating project financial reports, and ensuring that expenditure is auditable and in compliance with institutional and funder financial regulations.

• Producing, in co‐operation with our Finance department, financial reports for funders, external partners and internal governance bodies as required.

• Ensuring that appropriate information is shared, and complex financial data is clearly explained.

• Acting as a point of contact for our Finance team, ensuring grants are managed consistently and compliantly, providing specialist advice as required to ensure that funders’ requirements are adhered to.

• Work with the Grants and Funding Officer on financial processing of grants, including raising purchase orders, categorising expenditure accurately according to cost centre and project code; arranging invoices for payment; and raising invoices to grant funders.

Collaborating and Partnering:

• Providing specialist advice for project leads on all matters relating to grant management, project delivery, and the management and allocation of financial resources.

• Identifying key stakeholders within The National Archives and developing effective relationships for the successful delivery of the project(s).

• Acting with autonomy in the project management and financial oversight of projects of over £1million, from within our grant funding portfolio.

Working Conditions

• Normal office environment

• Display Screen Equipment user

Person Specification

Essential Criteria:

• Experience of managing complex projects, with a strong knowledge of project delivery methodologies and frameworks.

• Experience of or a keen interest in IT or digital projects, whether in a work and/or educational context.

• Strong financial literacy and skills.

• Experience of grant management and/or working with external funding partners, as applicable to large budgets of over a million pounds.

• Experience of managing a mixed-discipline project team, creating a shared vision to enable project success and ensuring conflicting delivery priorities are understood and managed.

• Excellent written and verbal communication skills, including the ability to communicate complex, technical, or financial information.

• Ability to develop effective working relationships with external delivery partners, ensuring effective communication and that delivery requirements are adhered to.

• Strong time management, with ability to prioritise tasks and manage conflicting demands within a complex, multi-stakeholder environment.

Desirable Criteria:

• A project and/or programme management qualification, such as APM PFQ/PMQ or similar

• Experience of, or demonstrable interest in, working in or with cultural heritage.

• Experience of working on similar projects within the cultural heritage sector.

The Civil Service is committed to attract, retain and invest in talent wherever it is
found. To learn more please see the Civil Service People Plan and the Civil Service
D&I Strategy.

Benefits 

 

Generous benefits package, including pension, sports and social club facilities, onsite gym, discounted rates at our on-site cafe and opportunities for training and development.  Annual leave entitlement of 22 days per calendar year (rising to 25 after the first year, and incrementally to 30 days after six years) and 10½ days public and privilege holidays per annum.

 

Any move to The National Archives from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at  https://www.childcarechoices.gov.uk/ (opens in new window)

Reasonable adjustments

 

If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes. 

If you need a change to be made so that you can make your application, you should: 

• Contact The National Archives via [email protected] as soon as possible before the closing date to discuss your needs 

• Complete the ‘Reasonable Adjustments’ section of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you’re deaf, a Language Service Professional

​

Feedback will only be provided if you attend an interview or assessment.  

 

Security 

 

Successful candidates must pass a disclosure and barring security check. 

People working with government assets must complete basic personnel security standard checks (opens in new window)

 

Nationality requirements 

 

This job is broadly open to the following groups: 

• UK nationals

• nationals of the Republic of Ireland

• nationals of Commonwealth countries who have the right to work in the UK

• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)

• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)

• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020

• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in new window)

 

Working for the Civil Service

 

The Civil Service Code  (opens in new window) sets out the standards of behaviour expected of civil servants. 
 
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles. (opens in new window) 

 

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. 

The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy. 

 

This vacancy is part of the Great Place to Work for Veterans initiative. (opens in new window)

 

Contact point for applicants:

• Name: The National Archives Recruitment Team 

• Email: [email protected] 

 

Further information 

 

If you feel your application has not been treated in accordance with the Recruitment Principles and you wish to make a complaint, in the first instance, you should contact The National Archives via email: [email protected] If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission at https://civilservicecommission.independent.gov.uk/recruitment/recruitment-complaints/ (opens in new window)

Jetzt bewerben