Office Manager bei Director HR&OD

Salary: Wiltshire Grade G 12 -14 - £26,281 – £28,051 (actual salary)         

Hours of work: Mon – Thurs 8.00am – 4.00pm and Fri 3.30pm

Contract type: Permanent - Term time only (39 weeks) plus 2 additional weeks to be worked during the first week and the last week of the summer holidays to prepare for the new academic year. 

This is not a Wiltshire Council vacancy therefore please contact The Stonehenge School for further information.

A bit about us:

We are an 11 – 16 fully comprehensive school based in Amesbury. We have been graded Good by Ofsted in our last 6 inspections.

All about the role:

To lead and manage a team of up to 5 office staff to provide efficient and professional administrative support across the school. Support the School Business Manager with Health & Safety and help improve school office systems and procedures. Responsible to the Business Manager

KEY RESPONSIBILITIES:

Team Leadership & Administration

• Manage and support office staff (Reception, Reprographics, First Aid)
• Organise daily tasks and prioritise workload for the office team
• Conduct staff performance reviews and training
• Hold regular meetings with the School Business Manager
• Handle main school emails and website queries promptly
• Assist with admin support for teaching staff and departments

Events & Coordination

• Prepare Year 6 folders and support Primary Taster Days
• Work with Deputy Headteacher on the Parent Expectations Handbook.
• Organise Parents’ Evenings (room bookings, safeguarding paperwork)
• Produce and update the school calendar and attend meetings Systems & Reporting

Systems & Reporting

• Manage SIMS data, create reports, and maintain accurate student records
• Support Year 6 to 7 transitions and timetable updates
• Manage confidential safeguarding reports and pupil retention records
• Respond to parent queries about pupil progress and school systems

Training & Staff Support

• Oversee training and induction of new admin and support staff.
• Manage staff access to systems like Papercut and Sign-In
• Keep the Staff Handbook updated online

 Transport & Uniform

• Coordinate school transport with Wiltshire Council and others
• Manage Free School Meals applications and records Striving for excellence, exceeding expectation.
• Run the school’s second-hand uniform shop

Medical & Health & Safety

• Lead contact for medical issues, liaising with the school nurse and handling first aid
• Organise medical training and manage health risk assessments
• Oversee accident reporting and safety procedures
• Manage the school’s first aid supplies and trip medical lists
• Maintain the site key log and evacuation systems Exams & Lettings
• Support secure handling of exam papers • Coordinate lettings enquiries, bookings, and compliance checks

Other Duties

The list of duties as above is not exhaustive. The post holder may be required to perform duties other than those given in this job description. The particular duties and responsibilities attached to the post may vary from time to time without changing the general character of the duties or level of responsibility entailed. Such variations are a common occurrence and would not in themselves justify the re-evaluation of the post. In cases, however, where a permanent and substantial change in the duties and responsibilities of the post occur, consistent with a higher level of responsibility, then the post would be eligible for re-evaluation.

Creativity and Innovation (i.e. Problem Solving)

The job holder works within a general framework of recognised procedures, but develops systems to improve processes in respect of all duties. Supervision and Management The job holder undertakes first line supervision for up to five staff. Key Contacts and Relationships Head Teacher and Senior Leadership Team - Routine information relating to pupils School Business Manager - Line manager Teachers – Pupil information Caretaker – Premises maintenance Wiltshire Council- financial admin, health and safety, Local Authority returns Suppliers/Contractors – maintenance, organising, inducting to site Parents/Guardians - Appropriate correspondence, dealing with sensitive issues, admission enquiries, pupil welfare Health Professionals - health screening Resources The jobholder is required to use school resources carefully but is not personally accountable for their security.

Working Environment

 The job is normally subject to interruption, e.g. from visitors or telephone callers, pupils and Striving for excellence, exceeding expectation. staff and occasionally this leads to the jobholder switching to a different programme of tasks. There is occasional background noise from pupils. The jobholder has contact with the general public and this may be on contentious matters.

Knowledge and Skills

The jobholder needs the ability to undertake a variety of advanced tasks relating to administrative support involving the application of rules and procedures e.g. on attendance recording and reporting, requiring a detailed level of knowledge and skills in preparation and control and the development of office processes, knowledge and skills in IT applications, development of recording and administrative processes, and dealing sensitively with students and parents

Find out more and apply:

For further details and an application form please go to our website via https://www.stonehenge.wilts.sch.uk/vacancies/ 

To apply you need to complete an application form and provide details outlining your skills applicable to the role and reasons for applying. Applications to be returned to Mrs D Harker, Headteacher’s P.A. at The Stonehenge School, Holders Road, Amesbury, Wilts SP4 7PW. Tel: 01980 623407 or e-mail: [email protected] 

Closing date: Friday 5^th December 2025 at 9.00 am

Interviews: Tuesday 16^th December 2025

Commencement date: Start Date: 26th January 2026

This school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

All applicants will be subject to a Disclosure and Barring Service check before appointment is confirmed.
 

PLEASE DO NOT APPLY VIA THE APPLY BUTTON BELOW. 

Applications must be made via the instructions provided above. Applications or CV's submitted via the apply button will not be considered.