EUTOPIA Policy Officer (fixed-term contract until 1 July 2026) (Elsene, BE) bei None

1 - Working at the VUB

EUTOPIA is an alliance bringing together 10 European universities from 10 different European countries, aiming to become an open, multicultural, confederated operation of connected campuses. The Central Office of the alliance is looking for a Policy Officer who will report to the Secretary-General of EUTOPIA. This role offers a chance to join our team and expand your skills in a dynamic and supportive environment within EUTOPIA. 

2 - Position Description

The Policy Officer, working closely with the Secretary-General and Deputy Secretary-General, will facilitate coordination and implementation of the activities of the alliance’s governing bodies. In this role, the successful candidate will also lead and support the monitoring and analysis of EU policies and funding programmes, providing advice for the strategic development of the alliance.

Specific responsibilities will include: 

• Monitor and analyse EU policies and initiatives of interest in Higher Education, providing strategic advice to the alliance.  
• Coordinate and support the activities of EUTOPIA governing bodies with their Chair and Vice-Chair, including preparation of meeting agenda and briefing papers, reporting and following up after meetings.
• Analyse EU funding programmes (e.g. Erasmus+) and advise on opportunities for development of the alliance’s activities.
• Lead or contribute to designing surveys, analysing data and drafting reports related to the implementation of the alliance activities.
• Assist and support the organisation of the EUTOPIA Central Office activities as required. 

For this position, the EUTOPIA Central Office located at USquare will be your home base. 

This is a fixed-term contract running from January until 1 July 2026.

3 - Profile

What do we expect from you?

• You have attained a master’s degree and have at least 3 years of relevant working experience for this role. 
• You have an excellent knowledge of the Higher Education sector with relevant professional experience in Education and/or Research at a European level.
• You are familiar with the EU funding programme structure and requirements and have been involved in the submission and delivery of several EU-funded projects.
• You have excellent analytical and critical thinking skills, which you have learnt to apply in writing briefing papers and reports.
• You are experienced in preparing supporting materials for meetings or events, including collecting data, statistics, or examples and preparing visual aid and presentations.  
• You have excellent writing skills and are a great communicator, fluent in English (spoken and written). Knowledge of any other EU official languages is an advantage. 

4 - Offer

Are you going to be our new colleague? You’ll be offered a full-time contract from January until 1 July 2026 at a salary linked to VUB ATP grade 7 to 8 depending on your competences and previous relevant work experience.

At the VUB, you’re guaranteed an open, involved, and diverse workplace where you are offered opportunities to (further) build on your career. As well as this, you’ll enjoy various benefits:

• Flexible work arrangements with possibility of remote working up to two days per week.
• Full reimbursement for your home-work commute with public transport according to VUB-policy and/or compensation if you come by bike.
• Cost-free hospitalisation and group insurance with guaranteed income.
• The space to form your job content and continuously learn via VUB LRN.
•  Excellent facilities for sport and exercise.
• A range of discounts through Benefits@Work and Ecocheques.
• Delicious meals at attractive prices in our campus restaurants.
• An open, family-friendly work environment where attention is paid to work-life balance, and exceptional holiday arrangements with 35 days of leave (based on a fulltime contract).

5 - Interested?

Is this the job you’ve been dreaming of? Apply before 03/12/2025. Send us your CV, letter of motivation and the highest degree you’ve attained.

Your application will undergo various steps as follows:

• Step 1: CV screening by one of our recruiters.
• Step 2: A comparative test; this is scheduled for the week of 08/12 (although we reserve the right to change the date).
• Step 3: A final interview scheduled for the week of 15/12 (although we reserve the right to change the date).

Do you have questions about the job content? Contact Mattia Bellotti at [email protected].

Do you have questions about the selection procedure? Contact Sammy-Jo Van Tendeloo at [email protected].

Would you like to know what it’s like to work at the VUB?

Go to www.jobs.vub.be and find all there is to know about our campuses, benefits, strategic goals and your future colleagues.  

6 - For office use

Regulation: buiten de werking

Contract: [[c_contractType]]

Head unit/faculty: Directie Internationaal Beleid

FTE: 1

Function: Beleidsmedewerker

Pay grade group: 7-8

Recrutement type: werving