Executive Assistant bei Pinellas County Clerk of the Circuit Court Division of Inspector General

Executive Assistant

Location: 510 Bay Ave., Clearwater, FL 33756 

***ONLY PINELLAS COUNTY GOVERNMENT EMPLOYEES MAY APPLY***

The salary is dependent on skills and experience. This recruitment is to fill a vacancy due to a retirement effective 12/31/2025. The expected start date for the new team member is 1/12/2026

Are you seeking a challenging and rewarding career that provides opportunities for professional growth and advancement? Do you want to improve local government and positively impact public trust? Then consider joining our team at the Pinellas County Clerk of the Circuit Court Division of Inspector General. We are committed to attracting, retaining, and developing a diverse team to meet our mission: To promote accountability and integrity in government and preserve the public trust by providing independent and objective audits, investigations, and consultations designed to add value and improve the County's operations.

Performs highly responsible administrative support and secretarial work for the Inspector General/Chief Audit Executive. Employees in this class perform a wide variety of complex secretarial tasks requiring initiative, independent judgment, and an extensive working knowledge of the Unified Personnel System and office-wide policies and procedures.  A portion of the work entails dealing with highly confidential and sensitive issues requiring a high degree of discretion and tact and involving continual inter-departmental relations and extensive public contact.  Work is performed under the general supervision of the Inspector General/Chief Audit Executive. 

What Would You Do?

• Receives visitors and telephone calls; ascertains nature of business and personally handles those requesting routine information/appointments, and as many other routine tasks as possible; directs remainder to appropriate office or official; 
• Schedules appointments; coordinates and schedules meetings; makes travel arrangements as necessary, including preparation of reimbursement forms; 
• Composes letters, emails, and memoranda for signature; 
• Maintains controls on correspondence, emails, requests or documents and follows up to ensure timely replies or actions; 
• Reads incoming mail or email, routes correspondence to proper official, agency, or department; responds to correspondence within established guidelines; 
• Prepares and types a variety of reports and material; prepares special reports from source material in files and personal computer, including confidential material; 
• Maintains a comprehensive electronic and paper file system and records, including personnel records; 
• Gathers material for speeches/presentations; 
• Operates a variety of office equipment and job-related software applications; 
• Performs other related job duties as assigned.  

What Do You Need To Have?

Education and Experience: 

Five (5) years of secretarial experience; or an equivalent combination of education, training, and/or experience. 

• Florida Driver’s License or Florida Commercial Driver’s License and endorsement, if any. 
• Assignment to work a variety of work schedules including compulsory work periods in special, emergency, and/or disaster situations. 
• Ability to type at 55 words per minute is required. 
• Other highly desirable knowledge, skills, abilities, and credentials relevant to a position. 

Knowledge, Skills and Abilities

• Knowledge of business English, spelling, punctuation, mathematics, and modern office methods, practices and procedures, and equipment; 
• Knowledge of official functions and personnel procedures; 
• Ability to apply computer applications and software; 
• Ability to work independently on complex and confidential secretarial tasks, compose effective and accurate correspondence and deal with non-routine and complex tasks; 
• Ability to deal and communicate with the public in an effective and courteous manner; establish and maintain effective working relationships with supervisors, other organizations, and the public; 
• Ability to keep complex records and files and provide information correctly and concisely, orally and in writing.

Want To Learn More?

Please review the full classification description with the Physical/Mental Demands and Working Conditions at the below link. 

CCC Executive Assistant, 150