Secretary II bei Kanawha County Public Schools

POSITION: Secretary II, III

IMMEDIATE SUPERVISOR: Building Principal; Supervisor of Department or Program

FLSA STATUS: Non-exempt
 
EMPLOYMENT TERM:  Minimum 200 days annually
 
SALARY: Pursuant to WV Code §18A-4-8a, in accordance with Kanawha County Salary Scale, Pay Grade E or F commensurate with experience and education level.
 
EVALUATION: Performance in this position will be evaluated annually by the immediate supervisor and in accordance with WV State Code §18A-2-12, WV State Board Policy 5314, and KCS’s Guide to Performance Evaluation for Service Personnel.
 
JOB SUMMARY: The Secretary position requires performance of a variety of complex secretarial and clerical work in a school or departmental location.
 
PERFORMANCE RESPONSIBILITIES: Additional duties may be assigned. 

• Maintains confidentiality, unquestionable integrity.
• Provides secretarial, bookkeeping and administrative support.
• Serves in a liaison capacity between the building/program and the public.
• Establishes and maintains effective relationships with students, staff and community.
• Maintains inventory of supplies and equipment.
• Deals extensively with staff and community.
• Keeps administrator(s) informed of all aspects of building/program requirements.
• Ensures that effective office procedures are established and maintained.

• Receives, counts and deposits all monies.
• Verifies and pays all bills.
• Maintains a computer journal for all funds.
• Prepares student information cards and reports.
• Prepares requisitions for instructional, office and custodial supplies and verifies the receipt.
• Compiles, prepares, and channels computer files.
• Maintains attendance, payroll and financial reports.
• Processes mail, handles all incoming calls and makes outgoing calls.
• Serves as a receptionist and acts as a liaison between school and community.
• Type’s correspondence for the principal.

• Maintains regular attendance.
• Maintains a neat and orderly work area.
• Complies with KCS Policies.
• Complete necessary training and in-service as required by KCS.
• Receives permission from building principal/supervisor to work in excess of 40 hours per week.
• Attends in-services and workshops as directed.
• Follows all safety rules and regulations and uses prescribed personal protective equipment.
• Maintains confidentiality.
• Continuously improves processes. 

• Ability to write accurate reports, business correspondence consistent with the duties of this position.
• Ability to effectively present information and respond to questions from administrators, staff and the general public.
• Ability to add, subtract, multiply and divide in all units of measure consistent with the duties of this position.
• Ability to calculate figures and amounts such as discounts, interest, commissions, percentages consistent with the duties of this position.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
• Ability in working effectively with administrators and other staff personnel.
• Experience with the operation of computers and software.
• Must have strong communication and interpersonal skills.
• Must have ability to learn and utilize new software programs as systems are upgraded, including but not limited to the development and maintenance of database files, spreadsheets and word documents.
• Excellent keyboarding skills required with good grammatical spelling and punctuation.
• Ability to establish and maintain effective working relationships with staff and the school community.
• Ability to speak clearly and concisely both in oral and written communication. 

PHYSICAL DEMANDS: The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to walk, use fingers, tools and/or controls. The employee is occasionally required to stand and reach with hands and arms. Specific vision abilities required by this job include close vision, color vision, and depth perception. Occasionally the employee will lift up to 50 pounds such as to lift files and paper.
 
WORK ENVIRONMENT: The work environment characteristics described here are  representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in this work environment is usually quiet to loud (40-90 dB) depending on the assignment of the position. The employee continuously is interacting with the public, students and staff.
 
The information contained in the job description is for compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of duties performed by this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned by the Superintendent or his/her designee.
 
REVISED:  MARCH  2012