Clerk IV bei City of Detroit, MI

About the Department

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The Office of the Chief Financial Officer - Office of Departmental Financial Services division is accepting applications for a Clerk IV position. 
 

Position Summary
The Clerk class is a non-supervisory role responsible for general office or support duties such as preparing, receiving, reviewing, and verifying documents; processing transactions; maintaining office records; and locating and compiling data or information from files and other data sources. Clerical work requires knowledge of an organization's rules and procedures and requires training, experience, or working knowledge related to the tasks to be performed. In this class, Clerks are classified as Levels I-IV, with varying degrees of responsibility. Clerks combine a practical knowledge of accounting, budget, or other financial management related clerical support functions with procedural knowledge in carrying out the goals of their particular organization.

Position Duties

• Reads source documents such as canceled checks, sales reports, or bills, and enters data into  specific data fields using keyboards or scanners
 • Operates computers programmed with accounting software to record, store, and analyze information
 • Checks figures, postings, and documents for correct entry, mathematical accuracy, and proper codes
 • Classifies, records, and summarizes numerical and financial data to compile and keep financial records, using journals and ledgers or computers
 • Debits, credits, and totals accounts on computer spreadsheets and databases, using specialized accounting software
 • Receives, records, and banks cash, checks, and vouchers
 • Complies with federal, state, and City policies, procedures, and regulations
 • Compiles statistical, financial, accounting, or auditing reports and tables pertaining to such matters as cash receipts, expenditures, accounts payable and              receivable, and profits and losses
 • Codes documents according to City procedures
 • Reconciles or notes and reports discrepancies found in records

• Analyze daily records related to departmental transactions for material, services and goods.

• Collects, counts, and disburses money; does basic bookkeeping and completes banking transactions
• Compares data with source documents or re-enters data in verification format to detect errors
• Compiles, copies, sorts, and files records of office activities, business transactions, and other activities
• Compiles, reviews, analyzes and records payroll time, payroll data, withholdings, benefits, and other employee related data
• Completes and mails bills, contracts, policies, invoices, or checks
• Creates and provides data driven statistical analyses to Supervisor and/or Managers.
• Gathers, records, and proofreads data and other information, such as records and reports
• Locates and corrects data entry errors or reports them to supervisors
• Maintains and updates filing, inventory, mailing, and database systems using a computer
• Matches order forms with invoices and records the necessary information
• Processes and prepares documents such as expense reports, invoices, receipts, statements, or other documents
• Provide excellent communications with customers, employees, and other individuals to answer questions, disseminate or explains information, take orders, and address complaints
• Stores completed documents in appropriate locations
• Types, formats, proofreads, and edits correspondence and other documents using personal computers
• Performs special projects and other duties as assigned

Minimum Qualifications

Education
For all Clerks, it is a requirement to have completed High School graduation or General Education Development (GED) certificate.

Experience
In addition to the minimum education requirements the following experience requirements also apply:

For selection, appointment to Clerk level II or higher, in addition to the minimum education requirements, more progressive levels of experience are required based on the following:
Clerk IV – at least four (4) years of paraprofessional experience in general office of clerical work. Clerks must demonstrate proficiency with integrated word processing and spreadsheet functions.

Preferred Qualifications

• Associates Degree or currently in pursuit of Bachelor degree in the following fields of study Accounting, Finance, Business Administration, or Economics.

• Advanced skills in Microsoft Excel including Pivot tables, Vlookups, HLookups, and Macros.   Ability to create graphical displays to review with management.

• Demonstrates the ability to resolve ambiguous task
• Displays the ability to adapt to deadlines with short notice.

Equivalency
Equivalent combinations of education and experience that provide the required knowledge, skills, and abilities will be evaluated on an individual basis.

Other Qualifications

Evaluation Plan

• Computerized Examination: 30%
• Interview: 50%
• Evaluation of Training, Experience, &Personal Qualifications: 20%
• Total of Computerized Examination, Interview and Evaluation T.E.P.: 100%
• Detroit Residency Credit::15 Points
• Veteran Points: 0-15 Points

LRD: 10/31/2025

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