Project Accountant bei Diverzify Intermediate LLC

Description

A few things about us…

Welcome to our company! We’re the largest and most respected commercial flooring installation service company in the industry, with 52 locations across the US and a team of nearly 2,100. Our innovative vision and partnerships with top companies set us apart. Working here means joining a fun and hardworking team, with competitive pay, flexible schedules, and great benefits (medical, telemedical, mental health, prescriptions, HSA/FSA, Life & AD&D, vision and dental benefits, and 401k.). Come join us and be a part of something amazing! 

Requirements

So now that you know about us, here’s the job…

At Diverzify, we believe our associates are at the heart of our organization. Our Project Accountants are financial specialists who review project budgets. They report to an accounting supervisor and sometimes work with our CFO on specially assigned projects and provide pre-billing information for project managers to review. In this role, you are required to provide cost estimates and prepare invoices and are responsible for forecasting labor and supply costs, overseeing budget management, and invoicing all our vendors and contractors. Because you are responsible for reconciling all our outstanding debts, you also need strong communication and vendor management skills for dealing with these accounts.

Here’s what we are looking for…

• Report on collection activity and accounts receivable status.  These tasks are (50%) of this role.
• Oversee billing and accounting tasks for all assigned projects, including troubleshooting prior errors and ensuring smooth financial workflows.
• Prepare and submit billing packages (standard invoices and AIA G702/703), including documentation for stored material billing (bill of sale, insurance certificates, material photos).
• Manage billing through platforms such as Textura, GC Pay, etc., including following up on pencil draws, making revisions, and posting preliminary invoices.
• Monitor billing accuracy to reduce underbilling, process credits for erroneous invoices, and maximize captured revenue reflected on financials.
• Attend bi-weekly WIP meetings and monthly AR meetings to report on billing status, aging receivables, and support collection efforts.
• Serve as point of contact for general contractors, end users, and internal teams regarding billing, funding, and project cost variances; investigate issues and escalate as needed.
• Confirm and activate change orders; prepare and obtain lien waivers, including supplier waivers when required.
• Collaborate with the AR Specialist to research unapplied cash and ensure proper allocation.
• Close out assigned projects financially, resolve outstanding accounting activities, and reopen closed projects if needed for cash application.
• Meet all deadlines for month-end, quarter-end, and year-end processes; support audit documentation efforts.
• Attend weekly team meetings with the Executive Director of Project Accounting.
• Mentor and train new and existing team members in billing systems and processes.

Job Requirements:

• 2-5 years experience as a project accountant, or similar
• Proficiency in electronic accounting systems, such as Textura, GC Pay, etc.
• Ability to report to the Accounting Supervisor and other project managers.
• Advanced proficiency in managing general ledgers, journal entries, and account reconciliations.
• Exceptional ability to prepare project budgets, financial forecasts, and tax reports.
• Extensive experience in project invoicing and billing.
• In-depth knowledge of best practices in accounting.
• Excellent communication skills for effective collaboration and client services.

Preferred Qualifications:

• Experience and detailed knowledge of project contracts and change order documents is HIGHLY desired
• Bachelor's Degree in accounting, or similar
• Certified Public Accountant (CPA) or Certified Management Accountant (CMA)

Join a growing team. We value innovative minds, independence, and flexibility. 

We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.