People Systems Associate bei International Baccalaureate
International Baccalaureate · Cardiff, Vereinigtes Königreich · Hybrid
- Professional
- Optionales Büro in Cardiff
People System Associates
Salary: Location dependent (see benefits section)
Job Type: 1x Permanent, Full time and 1x Fixed Term, Full Time for 24 Months
Location: Hybrid working opportunity from the following IB (International Baccalaureate®) Global Centres: The Hague (Netherlands), Singapore or Cardiff (UK)
About the IB
If you're looking to work for a global organisation with a meaningful mission, and with colleagues all over the world, then the International Baccalaureate® (IB) may have the ideal opportunity for you! The International Baccalaureate provides world-class educational services to over 6,000 schools across 160 countries. A career at IB is not just a job; it’s an opportunity to work with an innovative world leader in education services and contribute to our 50-year mission of creating a better and more peaceful world. Apply now to join our global organisation where we empower our employees to thrive and make a difference.
About the Job
The People Systems Associate acts as a first line advisor and is fully responsible for global HR data processing, maintenance, analysis and reporting. This role will provide global service to employees, line management, and HR colleagues.
The People Systems Associate will also act as a Super user for HR applications in HCM and support HR staff and employees in 5 global centres in general HRIS issues and requests. This role is the front line for all HR-related data queries and requests within HR, and works closely with the People Systems & Insights Specialist to provide regular management information reports.
This People Systems Associate is responsible for the HR analytics and reporting, ensuring the systems (HCM & Oracle EPBCS) are synchronised to the extent that there is no duplication of employee data. This role requires strong collaboration with stakeholders in all business units in IB to assess and understand systems and processes.
Responsibilities
- Ensure quality data management and data integrity in the systems for quality reports and analysis
- Provide analysis on HR Data through critical evaluation of information gathered from multiple sources
- Responsible for generating and analysing HR data for QPR, Executive team dashboards and reports required by business units
- Assist with creation of KPI reporting to ensure up-to date information, and provide analysis on data integrity, test design, analysis, validation, and documentation
- Analyse data to determine best practices of reporting and determine ways to simplify and automate standard reporting
- Management of the organisation charts and ensure it is updated on regular basis
- As part of HRIS support, to act as first tier troubleshooting support for HCM issues, follow up on open tickets, support management of core HR
- Build, test and deploy HRIS solutions to business needs (e.g benefit administration)
- Responsible as Global HR SharePoint Admin to maintain access rights and access list
- Provide ad hoc reporting as requested to relevant stakeholders for important organisational decisions and actions
- Provide support to audit HR transactional data inside the HR Database and HRIS
- Regularly cleanse data held in the HRIS to ensure accuracy
Qualifications
About You
- Broad knowledge and experience working in a HR position with any HRIS (e.g. Oracle, SAP, Workday etc) as administrative user is essential.
- Data analytic mindset with the ability to perform Lookups, IF statements and Pivot Tables. Ideally this will be gained from work experience, however we are open to receiving applications from individuals who have learned these data manipulation tools from academic or self study.
- Ability to maintain, analyse and report on data at a high standard.
- A good understanding of data tools such as Visio, Tableau, Python, Power BI etc to create dashboards.
- Attention to detail, intellectual curiosity and creativity.
- Good planning and organisational skills.
- Ability to multi-task, prioritise and meet deadlines.
In addition to your salary, we offer an attractive range of regional benefits including:
- For Singapore Employees:
- Annual salary in the region of SGD 55,696 - 69,620 (negotiable dependent on experience)
- 20% employer's CPF contribution
- S$1,200 yearly flexible credits
- 20 Days annual leave, plus public holidays, with the choice to buy or sell up to 3 days additional annual leave using flexible credits
- Life assurance 2x annual salary
- Flexible working hours due to nature of work
- Organisation sponsored learning opportunities for professional development
- Corporate passes to Singapore Zoo, River Wonders and Gardens By The Bay
- For Netherlands employees:
- Annual Salary in the region of EUR 49,632 - 62,040 negotiable dependent on experience)
- Relocation support and work permit sponsorship available
- 25 days annual leave plus public holidays
- Flexible benefits allowance equivalent to 1.5% of Annual Salary to spend on benefits or as addition to salary
- Flexible working (core hours are 10am-3.30pm), 40 hours per week
- Bicycle scheme
- IB Pension
- Life insurance 2x annual salary
- Travel and work from home allowance
- Health insurance allowance
- Disability insurance
- For UK employees:
- Annual Salary in the region of GBP 31,595 - 39,494 (negotiable dependent on experience)
- 10% employer pension contribution with a 3% employee contribution
- Enhanced family friendly benefits
- 25 days annual leave plus public holidays
- Life assurance 4x annual salary
- Flexible working hours (core hours are 10am-12pm and 2pm-3pm), 37.5 hours per week
- Paid volunteering leave
- Excellent continuous professional development
- Flexible benefits allowance equivalent to 1.5% of Annual Salary to spend on benefits or as addition to salary
Applications will be accepted until 11.55pm (CET) 16 November 2025.
We are committed to building a working environment that values respect, diversity, and compassion. The International Baccalaureate is proud to be an equal opportunities employer and we welcome applications from all suitably qualified applicants.
