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DESCRIPTIVE STATEMENT
OF POSITION:
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NPS seeks an experienced executive assistant to support the Assistant Superintendent in a challenging, fast-paced role. The executive assistant will perform a variety of tasks to help keep long-term projects on track and also handle more urgent requirements in a timely manner. The ideal candidate should be responsive, thoughtful, detail oriented, self-directed, positive, willing to learn, and have strong written and verbal communication skills. The executive assistant will:
- Assist in the preparation, coordination, and submission of private, state, and federal grants by organizing data, preparing background information, and supporting application development, monitoring, compliance, and evaluation processes.
- Assist with departmental budgets and maintain accounting and budget records
- Maintain a purchase order system, and receive and verify purchase orders against expenditures and budgets
- Support the Assistant Superintendent with district communications by drafting, editing, and publishing newsletters, announcements, and other public communications to ensure accuracy, clarity, and a professional presentation.
- Assist with managing the daily office needs of the central office and support activities as needed to work on district-wide projects
- Maintain effective communication between schools and the central office by accurately interpreting and conveying district policies, procedures, and expectations to support smooth operations.
- Collaborate with the Director of Health and Wellness to support departmental operations, including grant coordination, purchase orders, reporting, and other administrative tasks as needed.
- Assume a leadership role with course approvals and reimbursements, lane changes, and the tracking of professional development in Teachpoint
- Communicate frequently with members of the public, school staff, and committee members to provide assistance as requested
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QUALIFICATIONS:
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Qualifications:
Minimum of five years of increasing responsibility with secretarial/office management experience. School district, and/or experience with grant management are highly preferred.
The Central Office is a busy location with frequent phone calls and visitors. These frequent interruptions require re-prioritization, while being expected to meet deadlines.
Knowledge, Skills & Abilities:
- Understanding of school and district programs, procedures, standards and experience working with public schools.
- Experience preferred with managing, and/or researching federal, state, and local grants
- High level of proficiency in oral and written English language usage, spelling, business mathematics and communications
- Exhibits professionalism, empathy, and a commitment to positive relationships in all interactions with staff, families, and community partners.
- Ability to maintain confidentiality and handle matters of a highly sensitive nature with discretion and professionalism
- Ability to work independently and with minimum supervision
- Ability to organize and set priorities
- Ability to work effectively under pressure
- Ability to attend to detail and follow tasks through to completion
- Ability and willingness to learn specific software programs
- Ability to perform complex clerical projects and assignments
- Competency in typing, word processing, and transcription skills
While prior experience in education administration or grant coordination is preferred, the district is willing to train the right candidate who demonstrates strong organizational, communication, and learning skills.
Supervisor: Assistant Superintendent of Schools
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