FT Accounts Payable Manager bei Johnston Community College, NC

About the Department

Summary
Manages all activities in the Accounts Payable function.  Ensures timely payments of vendor invoices and expense vouchers and maintatins accurate records and control reports.  Responsible for reporting vendor taxes along with quarterly and yearly reporting.   Reviews accounting reports and accounts payable register to ensure accuracy and compliance.  

Position Duties

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Generate and reconcile vouchers for all college-paid expenses, ensuring accurate issuance of checks for State, Institutional, and County funds, including both Purchase Orders and Direct Pay Requests.
• Responsible for processing and verifying accuracy of travel reimbursements, registration fee reimbursements, and other types of reimbursements, etc. for college employees.
• Prepare and upload Positive Pay flat files to the NC Department of Revenue Core Banking System for State Funds and to First Citizens Bank for accurate processing of Institutional and County Funds.
• Create vouchers, reconciles/verifies for accuracy, and print checks or process echecks for financial aid and student refunds for Curriculum and Continuing Education students. 
• Creates payment of Employee Benefits Vouchers created during the payroll process and make any changes to the voucher that are required.
• Reconcile invoices with purchase orders to ensure accuracy.  
• Route vendor invoices received by email or mail to the Purchasing Department for purchase order verification and payment authorization. 
• Verifies discounts and ensures necessary approvals have been obtained.
• Create journal entries for utility and drafted payment transactions.
• Oversee payment of NC sales taxes not invoiced by vendors, including voucher processing, reconciliation, and issuance of monthly checks to the NC Department of Revenue for all applicable funds.
• Corresponds with vendors/outside agencies regarding outstanding invoices, ensures payment or verifies that payment was made.
• Prepares expenditure reports in a timely basis.
• Prepare, mail, and file annual 1099-NEC forms for contractors, ensuring timely submission to the IRS and NC Department of Revenue.
• Maintains and updates vendor files that are not E-Procurement vendors and maintains the NC  E-Procurement Vendor Ambiguities File.
• Create and reconcile vouchers for various JCC reimbursements, print checks, and prepare deposit forms to ensure funds are credited to the correct general ledger accounts.
• Create, reconcile, and verify vouchers for various Accounts Receivable transactions—such as overpayment and garnishment refunds, third-party refunds, scholarships, and collections—and issue corresponding checks.
• Compile and reconcile the Bank of America P-Card spreadsheet, create corresponding journal entries for posting to the general ledger, and process voucher and payment to BOA.
• Maintains Outstanding Check Register for State Funds, Institutional Funds, and County Funds.
• Creates vouchers, reconciles/verifies for accuracy and prints checks for Escheating items annually for State Funds, Institutional Funds and County Funds.
• Pre-audits and approves travel authorizations.
• Processes Student Account Adjustments.
• Receives, verifies and pays all invoices for vendors.
• Provides backup support for various duties when required.
• As needed, designated as a Watcher for NC E-Procurement orders by Director of Purchasing.
• Updates knowledge and skills through continuous training.
• Performs other duties as assigned.

Supervisory Responsibilities                   
This job has no supervisory responsibilities.

Minimum Qualifications

Qualifications 
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education Minimum:  Associate's degree in accounting or business-related field

Experience Minimum: Three to five years’ experience in an accounting or business operation

Preferred:  Two years’ experience in a Community College business office setting.

Other Qualifications

Language Skills                   

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  
• Ability to write routine reports and correspondence.   
• Ability to speak effectively before groups of customers or employees of organization.

Mathematical Skills                   

• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.   
• Ability to calculate figures and amounts such as discounts and interest.

Reasoning Ability                   

• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  
• Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills                   
To perform this job successfully, an individual should have knowledge of accounting programs and spreadsheet and word processing software.

Certificates, Licenses, Registrations

• None

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit; use hands and fingers, reach with hands and arms, and talk and hear.  Specific vision abilities required by this job include close vision and ability to adjust focus.

Work Environment 
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

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