DISTRICT FACILITIES USE MANAGER bei Cypress-Fairbanks Independent School District

QUALIFICATIONS:

• Bachelor’s degree from an accredited college or university preferred; degree in public administration, business, education, or a related field preferred.
• Minimum of 3-5 years of experience in office management or in a degreed educational setting in an administrative role or administrative support role.
• Experience managing operational logistics within an educational or organizational setting, such as scheduling, facilities use, or event coordination.

TERMS OF EMPLOYMENT:

Probationary/Term Contract: 250 days

SALARY:

$60,208 BA-3

Salary Range (based on experience) as set by the Board of Trustees for the school year

ESSENTIAL FUNCTIONS: 

• Coordinate and manage all external (non-district) use of campus and specific district facilities across CFISD.
• Ensure compliance with district policy and administrative regulations.
• Maintain accurate scheduling and billing records.
• Support community engagement through equitable access to facilities.
• Provide administrative support for major district venues and events.

SPECIAL KNOWLEDGE/SKILLS: 

• Working knowledge of facility operations, scheduling, and event coordination
• Familiarity with district policies and administrative regulations (e.g., GKD, CPC)
• Strong organizational, interpersonal, and communication skills
• Ability to manage multiple priorities and resolve scheduling conflicts diplomatically
• Understanding of scheduling systems and various online platforms or an ability to learn
• Ability to review, evaluate, and interpret data to support decisions
• Strong understanding of mathematical concepts including fee calculations, budgeting, and revenue tracking
• Understanding of basic emergency response protocols and ability to respond appropriately in coordination with district and campus staff

MAJOR RESPONSIBILITIES AND DUTIES: 

• Serve as the centralized district contact for all external facility use requests
• Maintain and manage the district-wide calendar for facility availability and scheduling
• Coordinate with campuses and departments to ensure accuracy and prevent conflicts
• Ensure all facility use aligns with CFISD Board policy and administrative regulations
• Collect and verify documentation such as insurance certificates and supervision plans
• Enforce use agreements and respond to violations as appropriate
• Apply fee structures per the approved district rate schedule
• Generate and track invoices, monitor payments, and coordinate with the Business Office
• Track annual usage by rental hours and revenue generated
• Conduct an annual facility use rate comparison with neighboring districts to ensure alignment with current market rates
• Provide timely and professional responses to inquiries from community users
• Liaise between internal staff and external groups to ensure smooth facility use
• Coordinate and deliver annual training for campus-based facility use supervisors
• Offer guidance on policy interpretation and scheduling procedures
• Collaborate with custodial, security, and maintenance teams to prepare facilities
• Monitor facility use to ensure policy compliance and report any misuse
• Maintain accurate records of usage, agreements, billing, and incident reports
• Provide administrative support for the CFISD Exhibit Center and Pridgeon Stadium
• Coordinate and facilitate the Facilities Use Committee to support policy review and operational efficiency
• Participate in district leadership training and professional development opportunities
• Provide reports and updates to the Board of Trustees as needed
• Perform other duties as assigned by the Director of General Administration

Familiarity with school district departmental functions and the geographic locations of district facilities

WORKING CONDITIONS:

Mental Demands/Physical Demands/Environmental Factors:

• Maintain emotional control under stress
• Frequent use of standard office equipment and software
• Occasional lifting (up to 25 lbs.)
• Evening and weekend work required for events and facility oversight
• Frequent interaction with school personnel, community members, and external groups
• Occasional district wide travel

DEADLINE TO APPLY:             

Until filled

Applications will be reviewed.

Not all applicants will be interviewed.

Hiring managers may choose to email you regarding this application.  Please monitor your email regularly for any communication.

BECOME AN ADMINISTRATOR WITH CFISD:

https://www.cfisd.net/Page/1773