Executive Assistant bei Universal Community Health Center

Description

The Executive Assistant will provide quality administrative support to Executive Leadership to ensure the

smooth functioning of the organization. This role manages schedules, coordinates meetings and travel,

prepares correspondence, and handles other administrative tasks as needed. The Executive Assistant will

have excellent organizational and communication skills, as well as a strong understanding of the FQHC

environment.

Key Responsibilities:

1. Manage C-Suite calendars, to include scheduling appointments, meetings, and conference calls.

2. Work closely with Executive Leadership to keep them well informed of upcoming commitments

and responsibilities.

3. Assist Executive Leadership with projects and initiatives by conducting research, gathering data,

and other support as needed.

4. Support Board Committees including scheduling meetings, assembling board packets, recording

minutes, handling material of a confidential nature, and sending follow-up items in a professional

manner.

5. Keep organized records of all Board activities including an electronic folder.

6. Prepare and distribute correspondence, reports, and presentations on behalf of the organization

and leadership team, ensuring accuracy and professionalism.

7. Efficiently coordinates in-person meetings, including catering when necessary.

8. Serve as the primary point of contact for internal and external stakeholders, screening phone calls

and emails, and handling inquiries or directing them to the appropriate person.

9. Email/inbox management and tracking responses, deadlines, and other necessary correspondence.

10. Serve as a backup for purchasing, i.e. order office supplies, copy machine toner, and submit

facility tickets for any office repairs.

11. Arrange travel, prepare itineraries and associated materials for the leadership team

12. Continuously seek opportunities to streamline administrative processes and improve efficiency

within the executive office.

13. Commute between clinics, as necessary.

14. Other duties as assigned by Executive leadership.

Requirements

- Bachelor's degree in Business Administration, Healthcare Management, or a related field

preferred.

- Proven experience as an Executive Assistant or similar role, preferably in a healthcare or

nonprofit setting.

- Strong organizational skills with the ability to prioritize tasks and manage time effectively in a

fast-paced environment.

- Excellent written and verbal communication skills, with a high level of professionalism and

attention to detail.

- Ability to maintain confidentiality and handle sensitive information with discretion and integrity.

- Flexibility and adaptability to changing priorities with a positive attitude and willingness to take

on new challenges.

- Commitment to the mission and values of Universal Community Health Center (UCHC) and a

passion for serving underserved communities.