Program Specialist 2 Admissions/Transcripts bei Olympic College, WA

About the Department

Position Duties

• Coordinate work related to student admissions to the institution. The incumbent collaborates with the admissions team at the college regarding admissions processing and residency determination for tuition purposes.
• Conducts research and analysis on potential fraudulent student activity after registration, in alignment with college policy to prevent misuse of services and financial aid.
• Serve as a central point of contact for outgoing transcripts, handling general to complex inquiries, transactions, and customer service questions primarily via face-to-face, telephone, email/e-Chat, and other web-based methods.
• Collaborate with the Data Team to ensure Legacy Credits are transferred to ctcLink when a student reapplies to the institution.
• Perform other duties as assigned.

Minimum Qualifications

Minimum Qualifications:

• High school diploma or equivalent.

• Associate degree and two years’ experience in a higher education environment.  Some credit given for related office experience in Enrollment or Admissions offices.
• Experience with PeopleSoft Campus Solutions
• Experience with MS Office 365 and Forms creation and usage
• Excel

Other Qualifications

Terms of Employment

Please note that we are unable to sponsor visas for this position.  Only candidates who are currently authorized to work in the United States will be considered.

This is a full-time classified position scheduled to work 40 hours a week, with a salary range of $43,716 - $58,380 annually. All classified positions will start their salary at Step A, when you have completed six months of probation, you will receive a 5 percent pay increase. A collective bargaining agreement exists, and this position is covered by the Washington Public Employees Associate (WPEA) Union. Classified positions qualify for the following benefits:

Medical/vision, dental, long-term disability, life insurance, and accidental dismemberment, Flexible Spending Arrangement, Dependent Care Assistance Program, Wellness Programs, Department of Retirement Systems Plan 2 or Plan 3, Deferred Compensation Program (DRS) retirement savings plan; TIAA supplemental retirement savings plan, Aflac, 11 paid holidays, leave – vacation/sick/personal holiday/personal leave, auto/home insurance, space available tuition waiver, Employee Assistance Program (EAP), fitness center, reduced rate and priority consideration on-site child care on a space available.

For more information regarding benefits, please visit our website here. 

Conditions of Employment

• Prior to a new hire, a background check including criminal record history, will be conducted. Information from the background check will not necessarily preclude employment, but will be considered in determining the applicant's suitability and competence to perform in the position. In addition to the background check, candidates will be required to complete the Sexual Misconduct Disclosure Form as required WB HB 2327.
• The employee must reside in Washington State and within a reasonable distance of the campus to respond to workplace reporting requirements at the time of hiring. Frequent travel to Olympic College campuses or other sites may occur.

How To Apply

To be considered for this position, a candidate must apply online through the Olympic College website and submit the following required materials:

• Olympic College Online Application
• Resume
• Cover Letter - in your cover letter, describe how your experience sets you apart for this position.
• Unofficial college transcripts. Official transcripts and copies of mandated certifications will be required of the successful candidate.

EEO Statement

Olympic College provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. Accommodation inquiries can be sent to: [email protected]. This recruitment announcement does not reflect the entire job description and can be changed or modified without notice.