RRS Office Manager bei Catholic Charities

Description

Mission: The mission of Catholic Charities is to provide for the needs of our community through selfless service under the sign of love.

Summary: The Office Manager will oversee the day-to-day administrative operations of the office, ensuring efficiency, organization, and a professional work environment. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities while supporting staff, coordinating office resources, clearly communicating with leadership and maintaining smooth workflows.

Position Responsibilities:

· Oversee daily office operations, including monitoring agency vehicle usage, managing conference room reservations, preparing rooms for meetings and special events, and coordinating scheduling for all intake rooms and classroom use.

· Manage incoming and outgoing mail, including collecting and delivering mail/payments from the home office to the CCAOSA headquarters and distributing to designated staff.

· Maintain organized records of office policies, including fire safety, evacuation, and emergency disaster plans.

· Label and track inventory of supplies and equipment purchased through programs for general office use.

· Oversee the front lobby and maintain its upkeep.

· Manage the food pantry & clothes closet including receiving and sorting all donations, and track its value and quantity given to clients, ensuring client demographics are captured and services rendered are entered into the agency database; complete all required documentation for donations provided.

· Manage the back storage/donation area and ensuring its upkeep.  

· Provide Supportive Supervision to staff on a quarterly basis.

· Complete annual employee evaluations for all staff supervised

· Complete biweekly timesheet approvals for supervised staff.

· Must complete all required professional development assigned in a timely manner.

· Adherence to the Code of Conduct and the Faith and Moral is mandatory.

· Must be sensitive to the service population’s cultural and socioeconomic characteristics.

· Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization.

· Adhering to safety training and protocols on a daily basis, and taking precautionary measure to ensure the safety and well-being of self, others.

· Responsible for protecting the confidentiality of any information or material obtained in the service with the organization to include but not limited to client names and information, services rendered to clients, donors names and gifts, internal and external investigations or results of any investigations, and financial information.

· Other duties as assigned by Associate Senior Director.

Competencies:

Teamwork

Thorough

Adaptability

Managing Change 

Customer Service

Requirements

Minimum Qualifications:

• · Education
• Associate’s degree preferred but not required; or equivalent of 1-year experience in a social service environment that demonstrates a sensitivity and appreciation for diverse cultural populations.
• · License and Credentials
• o Reliable transportation
• o Valid driver license
• o Valid vehicle insurance
• o Must have clean driving record

Minimum Knowledge and Skills:

• A solid grasp of data entry software such as excel and adobe.
• Knowledge of Program Manuals and Operational Guidelines.
• Skilled in using personal computer, various software, email and internet
• Must be detail oriented, organized, self-motivated, work well independently and on a team.
• Must have good written and verbal skills.
• Must have good critical thinking and problem-solving skills.
• Bilingual is a plus but not required

Disclaimer:

This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job description or to require that other or different tasks be performed when circumstances change (e.g., emergencies, changes in personnel, workload, etc.) ** This is a Grant funded position and salary is dependent on funding availability. Position can be eliminated at any time because of lack of funding to support this position.**

Catholic Charities is an Equal Opportunity Employer. To view this and other employment opportunities please visit our website at www.ccaosa.org. You must apply through our website and complete the application and upload your resume. No phone calls please. If you are chosen for an interview, you will be contacted.