Administrative Coordinator I bei Texas A&M University Health Science Center
Texas A&M University Health Science Center · Bryan, Vereinigte Staaten Von Amerika · Onsite
- Junior
- Optionales Büro in Bryan
Job Title
Administrative Coordinator IAgency
Texas A&M University Health Science CenterDepartment
Psychiatry and Behavioral ScienceProposed Minimum Salary
CommensurateJob Location
Bryan, TexasJob Type
StaffJob Description
Our Commitment
Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.
Who we are
As one of the fastest-growing academic health centers in the nation, Texas A&M Health encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.
What we want
The Administrative Coordinator I works under general supervision and provides administrative support for a unit or specialized activity to include the exercise of discretion and independent judgement with respect to matters of significance.
What you need to know
Required Education and Experience:
Bachelor's degree or equivalent combination of education and experience.
Two years of experience in office administration.
Required Licenses and Certifications:
BLS/ACLS
Preferred Qualifications:
One year of experience in Epic or GardenPlot Electronic Medical Record
Two years of expansive and practical experience in at least two interventional psychiatry practices – TMS, (es)ketamine, ECT, or other equivalent neuromodulation services
Knowledge, Skills, and Abilities:
Ability to multitask and work cooperatively with others.
Knowledge of word processing, spreadsheet, database, and presentation applications.
Interpersonal and communication skills.
Planning and organization skills.
Responsibilities:
Administrative Operations Management
Oversees planning and execution of administrative operations of Texas A&M – Advanced Psychiatric Protocols(TAM-APP) specialty clinic.
Maintains daily office calendar and appointment monitoring, and ensures there is a staff member available for specialty service
Reviews and monitors project and program timelines and proactively identifies issues.
Coordinates office records retention and maintains reference materials.
Coordinates inventory and maintenance of office supplies and equipment, including storage cart and Transcranial Magnetic Stimulation equipment
Administers Transcranial Magnetic Stimulation and monitors patients after they receive (es)ketamine treatment
Researches and responds to inquiries about office procedures and processes.
Coordinates logistical clinical arrangements for travel, meetings, and events.
Develops and maintains administrative office procedures.
Reviews and signs documents for supervisors.
Serves as primary or backup administrative support to assigned functional areas.
Support and Coordination
Provides administrative support for executive staff and various team members.
Ensures compliance with office policies and procedures.
Assists with content and maintenance of office website, including TAM-APP page
Provides support for exam processing and assessment platforms.
Coordinates logistical arrangements for staff events and meetings, including facilitation and attendance at regular TAM-APP meetings.
Compliance and Policy Oversight
Monitors compliance with office policies and procedures, including TAM-APP clinic policies
Analyzes requirements for projects or initiatives.
Provides technical information regarding administrative procedures.
Assists in establishing procedures to ensure compliance with regulations.
Attends regular TAM-APP and clinical meetings
Staff Training and Supervision
Supervises and trains student workers and support staff, including ketamine and Transcranial Magnetic Stimulation trainings
Assists in the development of processes for trainee onboarding.
Psychiatry Clinical Duties
Stations at check out desk area performing back desk duties such as patient check out, phone answering and patient care services
Assists in insurance prior authorization requests of psychiatric medications and interventions, depending on clinical needs
Ensures Basic Life Support and/or Advanced Cardiac Life Support license(s) are/is always up to date
Coordinates with interventional psychiatrist to ensure smooth and effective patient care for TAM-APP clinic
Why Texas A&M University?
We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.
Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
12-15 days of annual paid holidays
Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
Automatic enrollment in the Teacher Retirement System of Texas
Health and Wellness: Free exercise programs and release time
Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
Educational release time and tuition assistance for completing a degree while a Texas A&M employee
Living Well, a program at Texas A&M that has been built by employees, for employees
Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
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