Office Specialist II bei City of Oceanside, CA
City of Oceanside, CA · Oceanside, Vereinigte Staaten Von Amerika · Onsite
- Junior
- Optionales Büro in Oceanside
About the Department
THE CITY OF OCEANSIDE IS AN EQUAL OPPORTUNITY EMPLOYER.
The City of Oceanside is accepting applications for the position of Office Specialist II. There is currently one vacancy in the Code Enforcement Division of Development Services.
Position Duties
Examples of duties performed by employees in this class may not include all required duties, nor are all listed tasks necessarily performed by everyone in this class.
Acts as a receptionist; answers the telephone and assists the general public; takes and distributes messages for department staff; provides information as required; performs a variety of routine recordkeeping duties, including maintaining records; responds to requests by researching and extracting information from archives; enters and updates departmental data into computer terminal; types a wide variety of documents and forms; retrieves data; operates a printer and other computer peripherals; operates a variety of office machines including a telephone switchboard, photocopier, typewriter and computer terminal; processes and distributes the mail including receiving, sorting and distributing incoming and outgoing correspondence; types and proofreads letters, memos, reports, agendas, resolutions, minutes, bulletins and other finished copy from rough draft, dictating machine or oral instructions; makes travel arrangements for department staff; maintains staff calendars; schedules meetings as required; prepares invoices, bills, receipts and authorizations to pay; maintains and balances petty cash; participates in ordering and distributing office supplies; checks and logs materials and supplies requisitioned and received; enters, modifies and verifies data in various automated information systems; classifies and codes data; participates in a variety of special projects as assigned; and performs related duties and responsibilities as required.
Acts as a receptionist; answers the telephone and assists the general public; takes and distributes messages for department staff; provides information as required; performs a variety of routine recordkeeping duties, including maintaining records; responds to requests by researching and extracting information from archives; enters and updates departmental data into computer terminal; types a wide variety of documents and forms; retrieves data; operates a printer and other computer peripherals; operates a variety of office machines including a telephone switchboard, photocopier, typewriter and computer terminal; processes and distributes the mail including receiving, sorting and distributing incoming and outgoing correspondence; types and proofreads letters, memos, reports, agendas, resolutions, minutes, bulletins and other finished copy from rough draft, dictating machine or oral instructions; makes travel arrangements for department staff; maintains staff calendars; schedules meetings as required; prepares invoices, bills, receipts and authorizations to pay; maintains and balances petty cash; participates in ordering and distributing office supplies; checks and logs materials and supplies requisitioned and received; enters, modifies and verifies data in various automated information systems; classifies and codes data; participates in a variety of special projects as assigned; and performs related duties and responsibilities as required.
Minimum Qualifications
Knowledge of:
- Modern office procedures, methods and computer equipment.
- Principles of business letter writing and basic report preparation.
- Principles and procedures of recordkeeping.
- English usage, spelling, grammar and punctuation; and
- Pertinent Federal, State and local laws, codes and ordinances.
- Basic principles of accounting.
Ability to:
- Type at a speed necessary for successful job performance.
- Respond to requests and inquiries from the general public.
- Learn to prepare clear and concise reports.
- Maintain clerical records.
- Learn to interpret and explain departmental policies.
- Communicate clearly and concisely, both orally and in writing.
- Establish and maintain effective working relationships with those contacted in the course of work.
- Maintain mental capacity which allows for effective interaction and communication with others; and
- Maintain effective audio/visual discrimination and perception to the degree necessary for the successful performance of assigned duties.
- Compose routine correspondence independently.
- Collect, organize and assemble data for reports, agendas and correspondence; and
- Work independently in the absence of supervision.
Experience and Training
Experience: One year of clerical experience is desirable.
Training: Equivalent to the completion of the twelfth grade.
Other Qualifications
Environmental Conditions: Office environment.
Physical Conditions: Essential and marginal functions may require maintaining physical condition necessary for sitting for prolonged periods of time.
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