Description

The Library Assistant is responsible for the daily operations of the library facility, oversight and scheduling of student workers, and coordination of interlibrary loan functions. The position also has additional technical duties in support of the MBKU library team. The Library Assistant reports directly to the Library Director.

Work Shift:  Monday through Friday; 7:30 a.m. - 4:30 p.m.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Coordinates the daily operations of the library:

• Supervises library work-study personnel, interviews and selects (in consultation with Librarians and Director). Schedules work shifts each quarter, instructs and trains new hires, and supervises and oversees the quality of daily work. Organizes and instructs students for long-term Library projects such as stacks maintenance and other special projects as needed. Processes payroll of all student workers.
• Assists library patrons in the use of Library services, resources, and equipment; provides information about library policies, procedures, and other informational inquiries.  Recognizes when additional assistance is needed and refers the patron to a librarian.

Primary responsibility for interlibrary loan services:

• Responds to ILL requests through e-mail correspondence, OCLC, and Docline databases.  Retrieve and forward Lending requests and process Borrowing requests. Coordinate, reconcile, and audit Electronic Fund Transfer Service accounts. Track and report monthly and annual ILL statistics.

Responsible for library technical services:

• Processing and cataloging new acquisitions, binding, circulation, reserve materials, and gifts in accordance with library policies, and supports the library team as needed.
  • Binding includes such tasks as preparing bindery shipments, maintaining bindery records, and processing bound volumes.
  • Cataloging includes such tasks as preparing bibliographic records using bibliographic utilities, and ordering and processing new acquisitions.
  • Circulation includes such tasks as maintaining circulation records, checking material into and out of the library, and preparing overdue notices.
  • Course Reserve Material includes such tasks as maintaining and updating current course reserve resource lists, recalling, locating, and making materials available for course reserves. Processing items, activating, and running appropriate reports.
  • Gifts include such tasks as maintaining records of library gifts and preparing acknowledgment memos.
  • Accounting includes Excel entries and follow-up for purchases and deposits.
  • Supplies include researching, maintaining, and ordering general materials for Library needs.
  • Statistics includes keeping accurate records in areas of responsibility and providing statistics as needed (usually monthly).
• Regular and reliable attendance is required; adhering to university attendance policy.

QUALIFICATION REQUIREMENTS

To perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The incumbent must have proficient knowledge in the following areas:

• Library policies, procedures, and methods.
• Ethics and professional standards.
• Supervising and scheduling teams
• Library systems for acquisitions, cataloging, circulation, and online resources.

The incumbent must demonstrate the following skills:

• Ability to manage a library and its collection
• Team building skills
• Time management skills.
• Organizational skills.
• Decision-making and problem-solving skills.
• Effective written and verbal communication skills.
• Computer skills, including the ability to operate computerized spreadsheets, word-processing, email, database and graphics programs such as Canva

EDUCATION AND/OR EXPERIENCE

• Associate’s degree (A.A.) or equivalent from a two-year college or technical school in Library Sciences or currently enrolled in an accredited library sciences program and/or two years of recent library experience, including supervisory experience.

About the University

SEE YOURSELF HERE

Located on a beautiful, seven-acre campus in Fullerton, California, MBKU is an independent, private, non-profit, accredited educational institution. MBKU is home to the Southern California College of Optometry, the School of PA Studies, College of Pharmacy and the Doctor of Medical Science Program (DMSc) . MBKU owns and operates three health care centers at their clinical teaching facility, Ketchum Health, providing a vision center and PA medical clinic practice in Orange County and second vision center in Los Angeles.

A TRADITION OF EXCELLENCE SINCE 1904

In 1904, Marshall B. Ketchum, MD, opened the Los Angeles School of Ophthalmology and Optometry in Los Angeles. Dr. Ketchum was a visionary entrepreneur and prominent leader in the optometric profession. He made very significant and long-standing contributions in his field of care, in California and throughout the nation.

In the early ‘70s the College moved to its current home in Fullerton, CA and was renamed Southern California College of Optometry. But even the pioneering Dr. Ketchum could not have envisioned his school would grow to become Marshall B. Ketchum University, an independent, private, non-profit, accredited educational institution encompassing multiple disciplines.

BE AT THE FOREFRONT OF HEALTH CARE EDUCATION

Marshall B. Ketchum University offers career opportunities that will put you at the forefront of health care education. You will be provided with learning and advancement opportunities, as well as a culture that recognizes the importance of fun, employee appreciation and a work-life balance.

Our mission is to educate caring, inspired health care professionals who are prepared to deliver collaborative, patient-centric health care in an interprofessional environment. By joining our family, you can help us reimagine the future and inspire future health care leaders.

INTERPROFESSIONAL HEALTH CARE LEADERS

At Marshall B. Ketchum University, we have led the way in interprofessional healthcare, building on a century of experience as an optometry school. In 2012, the first Physician Assistant program in Orange County was added, followed by the College of Pharmacy program in 2014. Most recently in 2024, we expanded our offerings with the addition of the fully-online Doctor of Medical Science(DMSc) program.  Side-by-side in group discussions, community service, and clinical experience, our OD, PA, PharmD and DMSc students learn what it means to deliver patient-centered health care as a collaborative team of professionals.

BENEFITS

MBKU provides an excellent benefits package including medical, dental, and life insurance, free vision exams, short and long term disability, generous paid time off plans, a university-sponsored retirement plan. See our website under Employment for more details regarding benefits of working for MBKU (www.ketchum.edu).

MBKU is an equal opportunity employer; requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

NON-DISCRIMINATION STATEMENT

MBKU is committed to providing an environment in which all individuals are treated with respect and professionalism. In accordance with applicable federal and state laws, it is University policy to prevent the unlawful discrimination against students, applicants for admission, employees, applicants for employment and patients requesting treatment on the basis of race, color, national origin, sex, disability, age or any other characteristic protected by applicable law. The University also prohibits sexual harassment and harassment on any of the above bases (please refer to the Title IX page for more information).