Administrative Assistant / Medical Records bei Cayuga Counseling Services Inc

Cayuga Counseling Services, Inc. seeks a Full Time (40 hours per week) Administrative Assistant/ Medical Records to join our Administrative Department for our Trauma and Resiliency Services. The hours for this position are Monday, Tuesday and Friday 9am - 5:30pm and Wednesday and Thursday 10:30am - 7pm. The Administrative Assistant will join a team of professionals who support Agency initiatives and Program staff and interact with Agency clients in a trauma informed manner at the Main Office located in Auburn, NY.

Essential Functions include:

• Professionally greet clients and visitors of the Agency. Provide information to visitors regarding the Agency services and programs.
• Answer incoming telephone calls and direct to appropriate staff members.
• Assist with Data collection (i.e. Surveys) and data entry into the electronic databases used by the Clinic and SAVAR and Haven programs
• Assist Agency staff members with various clerical duties and preforms other clerical tasks as required.
• Make appointment reminder calls daily.
• Perform other administrative duties as necessary.

Medical Records:

• Maintain, organize and update patient medical records in compliance with HIPPA policies and procedures.
• Scan all paperwork into client's chart.
• Process requests for release of information in accordance with confidentiality and legal guidelines.
• Ensure accuracy and completeness of medical records, charts and electronic health record entries.
• Send all Health Assessments to Medical Director.
• Print, fax, or mail appropriate records to people and agencies according to laws and regulations. (Schools, Lawyers Office, DSS, Doctor's office, Sheriff's Department)
• Mail out all outreach and discharge letters when requested by staff.

Qualified Canidates:

Prior experience in an administrative position, must have a high school diploma or equivalent; the ability to effectively and efficiently handle multiple priorities; the ability to function in a fast-paced confidential environment; be willing to learn and be self-motivated. Preference will be given to candidates with prior experience in a similar medical setting. The ability to greet clients in a friendly manner and foster a pleasant and relaxed atmosphere. Required to maintain client and Agency confidentiality and abide by HIPPA regulations. EEO.

Cayuga Counseling offers great benefits including:

• 3 Weeks PTO in your first year, 4 weeks in your second year.
• 48 Hours or Wellness time annually (4Hours accrue per month) that can be used any time you feel you need some time for yourself.
• 96 Hours of sick time annually (accruing 8 hours per month)
• 10 Holidays off per year including one Floating Holiday
• Agency sponsored life and dental insurances for employees, family plans are also available.
• 6 different health insurance plans to choose from to fit your needs.
• Sabbatical: after 5 years of service, you are eligible for 4 weeks paid time off that does not go against your other PTO.
• Supportive work environment.
• EEO