Administrative Support (Fiscal Specialist, 0096611T) bei University of Hawaii, HI

About the Department

Title:  Administrative Support (Fiscal Specialist) 

Position Number:  0096611T

Hiring Unit:  LEEWARD CC, ASSESSMENT

Location:  Leeward Community College 

Date Posted:  October 24, 2025

Closing Date:  November 7, 2025, 11:59 PM (HST)

Band:  B

Salary:  Salary schedules and placement information

Additional Salary Information:  PBB; minimum $5,434/mo.

Full Time/Part Time:  Full Time

Temporary/Permanent:  Temporary

Other Conditions: Federal funds, temporary to 09/30/2026, with the possibility of extension pending satisfactory performance, availability of funds and actual staffing requirements; to begin approximately 12/2025, pending availability of funds and actual staffing requirements. 

Duties & Responsibilities

 (NOTE:   **denotes Essential Functions)

1. **Under the direction of the Grants Coordinator and in coordination with the campus Fiscal Office provides support in the establishment and maintenance of fund accounts and expenditure controls related to all extramural funding, including Title Ill grants.
2. **Responsible for the preparation and maintenance of fiscal reports and budgets for assigned grant programs; assists with budget projections and contract management; keeps program personnel informed of current fund status and collaborates with them regularly to plan fund expenditures.
3. **Assists principal investigators (PIs) with the preparation of the grant proposal and budget and project financial reports.
4. **Provides training and advises assigned programs on procurement methods for specialized purchases to improve efficiency of extramural transactions. Responsible for advising PIs regarding applicable procurement rules and regulations.
5. **Provides technical advice in the procurement of goods and services, preparing requisitions, soliciting competitive bids on Superquote, developing Request for Proposals, sole source justification, price reasonableness justifications in accordance with applicable guidelines and procedures and regulations.
6. **Responsible for preparing the contract documents for the purchase of goods and services, including repair and maintenance contracts, up to $25,000.   Ensure budget allowability and compliance with sponsoring agency.
7. **Prepares, reviews and audits online RCUH and KFS purchasing and payment and travel documents; ensures that all proper documents are in compliance with UH and sponsor policies.
8. **Prepares personnel documents and transactions to ensure compliance with applicable policies and procedures/rules and regulations, fiscal appropriateness and availability of funds and allowability.
9. **Reconciles all assigned accounts; monitors grant expiration dates; assists PI's in the closeout of all projects.
10. Other duties as assigned.

Minimum Qualifications:

1. Possession of a baccalaureate degree in business, business administration, accounting or any related field and 3 year(s) of progressively responsible experience with responsibilities for financial cost accounting, or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated. 
2. Considerable working knowledge of principles, practices and techniques in the grants administration or fiscal project management as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
3. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with grants administration or project management.
4. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
5. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
7. Demonstrated ability to operate a personal computer and apply word processing software.
8. Knowledge of policies and procedures associated with higher education institutions.
9. Experience formulating budgets for competitive grant proposals, as well as projections for payroll and other project expenditures. 
10. Functional knowledge of state and federal laws and higher education policies and procedures applicable to extramural contracts and grants.
11. Ability to analyze financial statements, discern trends, and apply analytical techniques.
12. Functional knowledge of HR principles and practices.
13. Demonstrated ability to maintain confidentiality.

Desirable Qualifications:  

1. Knowledge of administrative policies and procedures of University of Hawaii personnel and fiscal administration of the University of Hawaii.

2. Knowledge of the principles and practices of University of Hawaii personnel and fiscal administration

3. Ability to analyze, interpret, and apply financial rules and regulations to a variety of work situations

4. Experience with higher education accounting systems

5. Knowledge of Kuali Financial System (KFS) and RCUH (Research Corporation of the University of Hawaii) systems.

Application Submission:  Click on the “Apply” button on the top right corner of the screen to complete an application and attach required documents:  
1.   Cover letter explaining how you meet the minimum and desirable qualifications,
2.   Resume,
3. Graduate and undergraduate transcript(s) showing the name of institution, degree conferred and coursework to date appropriate to the position (Copies of official transcripts are acceptable; however, original official transcripts will be required at the time of hire. Diplomas and copies will NOT be accepted). All degree(s) and/or credit(s) must be earned from regionally or nationally accredited postsecondary colleges and universities recognized by the U.S. Secretary of Education. Transcripts issued from an institution outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA. Expense of the evaluation shall be borne by the applicant.) 

NOTE:  Transcripts must be attached to receive credit for degree(s).  
  
Separate documents and application materials must be submitted for each position. Late or incomplete applications will not be considered. If multiple applications are received from the same candidate, only the last one will be reviewed. The application will be considered incomplete if any of the required documents/materials are not included or are unreadable. Applications lacking transcripts will be reviewed on work experience equivalency to meet minimum qualifications (MQs). MQs must be met by the closing date of the advertisement. Please REDACT references to social security numbers and birthdate on submitted documents. All requested documents/information become the property of Leeward Community College and will not be returned.
 
If you have not applied for a position before using NEOGOV, you will need to create an account.
 
  Inquiries:  
  Leeward Community College
  Human Resources Office
  808-455-0326
  [email protected]

Position Duties

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status.  For more information, visit:  https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
 
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
 
In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status. 
 
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/