Risk System Administrator bei Portsmouth Hospitals University NHS Trust

Our vision for Single Corporate Services  
Isle of Wight NHS Trust (IWT) and Portsmouth Hospitals University NHS Trust (PHU) have a shared vision of a single corporate service across our two organisations, supported by a single set of identical systems and processes, under joint leadership, to drive significant efficiencies, improve employee experience, and return time to patient care. 

The vision for our single corporate services is to:

• Be an employer of choice for corporate talent, attracting and retaining people who share our values for excellence in care and welcome the opportunity to benefit from the broad range of flexible career and development opportunities we can offer.   
• Improve efficiency through simplified and standardised policies, processes, and systems, drawing on the best from both Trusts.  
• Do things once and reduce any duplication on transactional tasks giving corporate staff the ability to focus on higher value and more diverse activities.  
• Co-invest in the latest digital solutions and standardise our approach, meaning we do things once for both organisations. 
• Improve learning and development opportunities and sharing best practice, upskilling both Trusts.  
• Co-locate teams in purpose-built facilities on the Island and in Portsmouth to enable closer working and sharing.  
• Build resilience for individuals and our teams. 

The single corporate service is delivered across both organisation.  You may be based at either IWT or PHU and individuals may be required to undertake business travel between sites. The arrangements and frequency will be agreed locally.

Band 4: £27,485 - £30,162
Base: Isle of Wight NHS Trust & Portsmouth Hospitals University NHS Trust
Hours: Full time (37.5 per week)
Contract Type: Permanent

About the Role

An exciting opportunity has arisen for a motivated and detail-oriented Risk System Administrator to join our Governance and Risk Team, part of the Corporate Nursing Directorate.

As a member of our Single Corporate Services, you will play a key role in supporting both Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust, helping to maintain and enhance our Risk Management reporting system.

This role is vital in ensuring that both Trusts continue to meet their legal and regulatory obligations around risk, governance, and patient safety — supporting us to remain well-led and responsive organisations.

Main Duties of the Job

• Act as the first point of contact for all users of the Trust’s Risk Management system, providing advice, support, and troubleshooting.
• Manage system access, permissions, and data quality, ensuring information is accurate, secure, and compliant.
• Deliver training to staff at all levels on using the Risk Management system and generating reports.
• Produce data reports and dashboards for internal and external assurance, supporting key governance meetings.
• Support the Head of Risk and the wider Governance Team in maintaining and developing system functionality.
• Contribute to the wider governance and safety improvement agenda across both Trusts.

This post will involve some travel between the Isle of Wight and Portsmouth sites as part of our integrated working arrangements.

About Us

This role sits within the Corporate Nursing Governance and Risk Team, a dynamic and supportive function at the heart of both organisations.

Working across two forward-thinking NHS Trusts, you will be part of a collaborative team committed to delivering safe, high-quality care through excellent governance, learning, and improvement.

You will have the opportunity to contribute to meaningful change, supporting staff across both Trusts to engage with risk management processes and data in a positive, proactive way.

About You

We’re looking for someone who is:

• Organised, adaptable, and confident using IT systems.
• Skilled in data administration and analysis.
• A strong communicator, able to train and support colleagues effectively.
• Passionate about improving systems, safety, and patient care.

What We Offer

• Opportunities for professional development and ongoing training.
• A supportive and collaborative team environment across both Trusts.
• The chance to make a real impact in improving safety and governance.
• Flexible working arrangements and a commitment to staff wellbeing.

Apply Now

If you’re ready to use your IT and communication skills to make a real difference in healthcare governance, we’d love to hear from you. For more information and an informal chat regarding this post please contact Wendy Hanson: [email protected]

Join us and help deliver safer, smarter, and more connected risk management across the Solent.

Apply today and be part of our journey towards excellence - Job Description

Essential criteria:

• GCSEs (Grade 5 or above) in English and Maths (or equivalent).
• NVQ Level 3
• Proven experience in IT system administration, preferably in a governance or risk setting.
• Excellent communication and problem-solving skills.
• Foundation-level Risk Management System certification or equivalent experience.
• Experience with Datix, DCIQ, or similar risk management platforms.

The health and wellbeing of our staff is at the forefront of everything we do. We are proud to be able to offer our staff some fantastic benefits including our on-site Nursery, access to our free Beach Hut for those long summer days, our on-site Wellness Centre including a gym and a swimming pool, access to our fantastic staff networks including LGBTQ, Race Equality and DisAbility, and awards ceremonies to recognise your achievements. We believe we can offer support to all of our staff when they need it the most.

We welcome the unique contributions that you can bring in terms of your education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, colour, religion, disability, sexual orientation, and beliefs.

We welcome the unique contributions that you can bring in terms of your education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, colour, religion, disability, sexual orientation, and beliefs.