School Secretary bei Lincoln County School District

Lincoln County School District is accepting on-line applications for a School Secretary at Sam Case Elementary School (Grades 3-5).  

PURPOSE: The primary purpose of this position is to oversee building activities and duties inclusive of all staff and students, and to perform accounting and clerical duties for building administration and staff.

Essential Duties and Responsibilities: The following are examples of duties. However, any one position may not cover all duties listed; examples may not cover all duties an employee is expected to perform; and other duties may be assigned.

• Greets visitors and communicates with parents, students, staff, and community members.
• Maintains phone system. Answers incoming calls. Takes and delivers messages. Places attendance calls.
• Performs general office duties such as filing, copying, typing, ten-key, and scheduling appointments and meetings. Processes incoming and outgoing mail. Purchases, distributes, and monitors building supplies.
• Collects and disburses monies in accordance with established procedures, maintaining current and accurate computerized and handwritten financial records. Maintains petty cash and reconciliation. Responsible for budget adjustments. Maintains and reconciles individual and student body budgets. Maintains cash boxes for activities/ fundraisers. Writes checks and prepares student body billing.
• Prepares all required financial reports and makes bank deposits as required. Monitors building budget and assists in the placement of building dollars. Maintains files for personal services agreements.
• Responsible for the preparation, organization and implementation of fall registration, inclusive of schedules and necessary bilingual information/forms. Registers new and transferring students throughout the school year as required, and maintains registration information for individual students as required.
• Prepares and mails all student records, student fees, student placement, parent requests, sports activities, transfer requests, and reporting of homeless situations.
• Monitors building substitutes’ needs and timesheets for all staff. Manages AESOP (sub finder system) and places calls to fill unfilled positions. Maintains electronic timesheet file and staff extra duty assignments.
• Serves as building security officer and building safety monitor. Maintains building security system. Issues all building key /key cards, and keeps accurate inventory. Processes all related paperwork and reports as required. Participates on building safety committee and safe team.
• Processes and maintains all facilities use applications, including collection of insurance certificates of liability and deposits.
• Assists and monitors student bus schedules and stops.
• Processes field trip requests and field trip check lists for staff, students and parent volunteers. Oversees special transport, medication forms and medication for field trips. Oversees the processing of volunteer applicants’ criminal background checks.
• Prepares purchase orders, field purchase orders, VISA card purchases, check requests, requisitions, work orders, and invoices as required.
• Maintains or oversees the establishment of student cumulative files, student files, student port-folios and discipline data. Maintains enrollment/attendance records inclusive of all special programs. Maintains dual enrollments, flags programs, and prepares related reports as required.
• Directs work activities of other clerical staff and student aides, and develops, distributes and maintains staff duty roster as required.
• Assists in planning/organizing workshops and meetings for staff as needed. Processes travel request authorizations, travel and expense reports, registrations, and lodging reservations as needed.
• Monitors, reports, and maintains worker’s compensation insurance, student insurance, student accident and motor vehicle assurance files.
• Maintains thorough working knowledge of current laws and regulations related to student records and student custody/legal files. Ensures completion of necessary forms for any agency interviewing and reporting as necessary.
• Maintains confidentiality of information regarding all staff, students and parents.
• Creates and/or assists in preparation and distribution of in staff and student/parent handbooks.
• Creates and assists in preparation of staff and student award certificates.
• During a building administrator’s absence, acts as liaison between teacher-in-charge or substitute principal.
• Assists in processing the opening/closing of the school year-end checklists for District and ESD.
• Maintains and oversees website (webmaster) completion and updates.
• Maintains master calendars for school, principal, and facilities use.
• Assists with behavior issues or student safety check-ins.
• Assists or oversees student assigned in-school suspension.
• Creates/assists in developing and distributing building newsletter as required.
• May act as an adult advocate for students.
• Processes “free and reduced lunch” applications.
• Provides first aid to injured students, distributes medications as directed, and assists with district health screening.
• Unlocks and locks building doors as necessary.

Excellent Benefits: Employer paid PERS, Medical, Dental, Vision insurance
Salary: $25.51/hour - $28.16/hour
This is an 8.0 hour, 11- month position  

Qualified applicants will be asked for an interview and must provide a resume and at least 2 letters of recommendation. Upon selection, employees will be required to complete a fingerprint and background check.

Closing Date: All classified positions are posted for 5 business days, but may be extended if not filled within the 5 day period.

NON-DISCRIMINATION: Lincoln County Schools shall promote non-discrimination and an environment free of harassment based on an individual’s race, color, religion, sex, gender identity, sexual orientation, national origin, disability, marital status or age or because of the race, color, religion, sex, gender identity, national origin, disability, marital status or age of any other persons with whom the individual associates.