ESS Administrative Assistant bei Nadaburg Unified School District 81

JOB TITLE: ESS Administrative Assistant                                    

EMPLOYMENT TERM: Annual   

SUPERVISOR: Exceptional Student Services Coordinator  

CLASSIFICATION: Classified

JOB SUMMARY

Assist the Exceptional Student Services Coordinator in creating and maintaining an efficient, professional office environment; maintain high standard of confidentially at all times; proficient in office management, oral and written communications; willingness to attend workshop/conferences to improve skills.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Communicate with pubic and school staff in a polite, friendly, cooperative attitude and accurateness of information.
• Keep Director informed on matters related to special educational programs and student, parent, and staff needs.
• Prepares and submits required reports timely in a compliance-ready manner.
• Coordinates the Medicaid in the Public Schools Program – DSC.
• Coordinate AZEIP referrals.
• Prepare and distributes confidential correspondence.
• Distributes required official notices/communication for parents and staff.
• Maintain files pertinent to the functions of the office.
• Schedule and coordinate all departmental meetings and training opportunities.
• Ensure that all forms are completed and kept as required in accordance with Arizona Revised Statutes and District policies.
• Maintain student special education records in a secure, centralized location.
• Take notes/minutes of scheduled meetings as required by the Director.  
• Carry out destruction of records as required.
• Perform other duties as assigned.

MINIMUM EDUCATION AND/OR EXPERIENCE

• High School Diploma or GED.

PREFERRED EDUCATION AND/OR EXPERIENCE

• Background and understanding in Special Education, preferred.
• Bilingual in English and Spanish, preferred.

CORE COMPETENTCIES 
? Compassion ? Initiative ? Leadership ? Accountability  

PHYSICAL DEMANDS & WORK ENVIRONMENT
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
While performing the duties of this job, the employee is frequently required to stand and talk or hear and sometimes walk and sit. The employee must use hands, arms and fingers to input data, handle, feel or reach; employee may occasionally push or lift up to 50 lbs. such as boxes, supplies, etc. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, and the ability to adjust focus, close vision, distance vision, color vision, peripheral vision and depth perception.
The noise level in the work environment is moderate to loud and can vary in temperature. The nature of this position is fast-paced and may occasionally be thought of as stressful. Through interaction with the public and other district employees, the employee may encounter different scents.

ABOUT US
We have a great group of dedicated staff and hard-working students who work together to achieve academic success within in our district. Our campuses are located in Wittmann and Surprise, Arizona, where we value and invest in our local community.
Our Mission is to graduate all students with the knowledge, skills, attitudes and ethics necessary to succeed in the colleges or careers of their choice. Our Vision is to provide a quality education for every student, every day.

NOTICES
The statements in this job description describe the essential function and requirements as assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. Job descriptions are subject to change. Employees must be able to pass a pre-employment drug test and extensive fingerprint and background check. Discrimination against an otherwise qualified individual with a disability or any individual by reason of race, color, religion, sex, sexual orientation, gender identity gender expression, age, or national origin is prohibited. Efforts will be made in recruitment and employment to ensure equal opportunity in employment for all qualified persons. NUSD is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact the district office at (623) 250-7746 at least 3 days in advance.

WHAT YOU’LL LOVE ABOUT US
Our rural community offers a close-knit feel.
We offer job-embedded professional development and career pathways.
We have an exciting STEM program with amazing community partners.
Our University partners offer discounted tuition.
Discounted childcare is available for all employees.