Homeoffice Estate Administrator, Compliance Specialist 3 bei Oregon

Initial Posting Date:

10/20/2025

Application Deadline:

10/27/2025

Agency:

Department of Human Services

Salary Range:

$5,842 - $8,967

Position Type:

Employee

Position Title:

Estate Administrator, Compliance Specialist 3

Job Description:

The Oregon Department of Human Services is proud to be an Equal Opportunity Employer. We are guided by our Equity North Star and our vision for a positive RiSE organizational culture that advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to help us achieve our vision of a diverse and inclusive community.

Opportunity awaits! We're in search of leaders committed to promoting and fostering a diverse and qualified workforce where individuals feel welcome, appreciated, and valued for all they bring to the organization. If this position aligns with your skills and career goals, consider taking on a key role in our team as the (Estate Administrator, Compliance Specialist 3, Estate Administration Unit, Office of Payment Accuracy and Recovery (OPAR) for the Oregon Department of Human Services (ODHS).

About, the Office of Payment Accuracy and Recovery (OPAR),

The Estate Administration Unit is a unit within the Office of Payment Accuracy and Recovery (OPAR). The Department serves Oregonians by administering, providing, and promoting a variety of programs. The Department has responsibility for medical and cash assistance, electronic benefit food issuances, long term care and community-based care waivered services, adult protective services, children services, licensing and certification of facilities, estate administration, Older Americans Act, Oregon Project Independence, and many other services that assist people. 

The Estate Administration Unit has responsibility for a wide variety of duties related to the recovery of assistance from the estates of deceased clients. The unit is also involved in providing technical assistance to field units on such topics as property transfers, wills, trusts, conservatorships, guardianships, and other legal documents and proceedings. The unit assures that federal and state laws and administrative rules are complied with in the recovery of public assistance benefits. 

Summary of Duties

As an Estate Administrator, you will:

• The purpose of this position is to act as the senior professional representative for the Department in the recovery of public assistance provided to deceased Medicaid recipients.
• This position is responsible for managing the most complex estate recovery compliance matters, which may significantly influence administrative or legal precedents related to estate recovery.
• The issues being addressed involve complex recovery cases in which there may be conflicting guidelines or precedents that require extensive legal research and evaluation.
• This position has significant discretion in determining appropriate remedies to secure estate recovery, including negotiating and finalizing individual settlement agreements. It also involves coordinating compliance efforts with other entities such as the Department of Justice, private attorneys, and other state and federal agencies.
• In addition, the position is involved in recommending to management policy initiatives to address new estate recovery compliance issues and/or resolve ongoing problems affecting estate recovery compliance.

Minimum Qualifications

• Five years of experience doing administrative research that included compiling and evaluating facts to recommend management action or decide compliance or eligibility with program guidelines and regulations. Three of the five years must be above the technical support level.
• College-level course work may substitute for experience on the basis of 45-quarter units per year, up to a maximum of three years.
• A valid driver’s license and acceptable driving record are required for this position.

Essential Attributes

We are looking for candidates with:

• Experience preparing legal documents such as deeds, contracts, mortgages and title transfers.
• Experience preparing complex written correspondence for customers, attorneys, court personnel and other partners.
• Knowledge of legal and court processes, real estate lending, Medicaid, and/or other areas with complex compliance and regulatory issues.
• Experience with property transfers, wills, trusts, conservatorships, and other legal documents.
• Experience in researching, analyzing and applying complex statutes and administrative rules.

Attention all candidates! A cover letter is required (limit: 2 pages or less). Clearly describe how you meet the essential attributes listed above in your cover letter. Failure to submit the required cover letter will result in disqualification of your application.

• Your resume (optional) and cover letter (required) may be uploaded in the Resume/CV field on the online application.
• Clearly describe how you meet the minimum qualifications and essential attributes in your application materials. Your application materials will determine if you are selected to move forward in the hiring process and will be used to determine your starting salary range if you are selected as a final candidate.
• Please include detailed work history that includes the month/year start date and month/year end date for each role/job. If applicable for college degrees, please clearly indicate if a degree has been completed when providing educational history (graduation dates are not required).
• If you are selected as the final candidate and a degree is listed as a minimum qualification and/or used to qualify you for the position, please be prepared to provide verification of your completed education before moving forward in the hiring process.
• The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process.
• The use of outside resources such as Artificial Intelligence software during applicant skill assessments, examinations, and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification.

Working Conditions

• This position typically operates in a standard office environment.
• Occasional in-state travel may be required to conduct training, provide testimony, or inspect estate property.
• The role may involve interactions with individuals who are emotionally distressed or confrontational.
• Physical activity such as bending, stooping, and lifting file boxes or accessing file drawers may be necessary.
• A valid driver’s license and a good driving record, or an acceptable alternative means of transportation are required.
• Remote work is available for this position. During the training period, you will be required to report to the Salem office, as needed by your trainers and management.
• The ability to report to the Salem office is required when operational needs require in-person activities, which may occur monthly with a frequency of up to 3-5 days per month.

Background Checks and Requirements

• If selected as a finalist, we will conduct a criminal history and background check. Adverse criminal history or background check may lead to disqualification. Additional background check information.
• The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States. ODHS will use E-Verify to confirm that you are authorized to work in the United States.

Benefits

• ODHS Employee Resource Group communities that promote shared learning.
• Cost of Living Adjustments.
• Annual salary increases (until you reach the top of the listed salary range).
• Amazing benefits package.
• Possible eligibility for the Public Service Loan Forgiveness Program.

Employment Preference

Veterans’ preference:

• Veterans’ preference information.
• How to submit your Veteran documents for preference. Please do not attach your Veterans’ preference documentation in the Resume/CV field of your application.

General Information

• This is a permanent, full-time position and is represented by the Service Employees International Union (SEIU).  
• This recruitment may be used to fill future vacancies in the same classification.

Contact Information  

• We invite you to contact the recruiter for accommodation requests under the Americans with Disabilities Act (ADA), application questions or job-specific questions.  
• The recruiter for this position is Nora Leyva Esquivel. If you contact the recruiter, please include the job requisition number: REQ-189329.
• Email: [email protected]
• Phone (call or text): 503-269-4222

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